Sr. Credentialing/Human Resources Coordinator
Company: Johns Hopkins University
Location: Baltimore
Posted on: April 18, 2024
Job Description:
We are seeking a Senior Credentialing/Human Resources
Coordinator who will oversee and provide complex, high-volume
credentialing and human resources support. The role is responsible
for credentialing, visas, clinical and all appointments, and other
activities related to Faculty, Residents, Clinical Fellowships,
Advanced Specialty Training Programs (ASTPs), Research Fellowships,
Observers, Rotators, Clerkships, Trainees, and Graduate and
Undergraduate Students. Will provide a range of higher level
administrative and human resources support to the department
leadership to assist with daily operations. The incumbent will
perform duties of a sensitive and confidential nature and must
demonstrate careful judgment, a high level of discretion and the
ability to work independently. The individual will be able to
prioritize effectively, take a proactive approach to work
assignments and take initiative in the anticipation of further
needs of the administrator and department leadership. The
individual must be committed to customer service and deal with
highly sensitive, privileged and confidential subject matter.
Specific Duties and Responsibilities:Credentialing FunctionsJHH,
JHBMC, and all other Health System Entities
- Process all appropriate paperwork for the Medical Staff Office
for new appointments/ reappointments for Active Staff, Active Staff
ASTP, Affiliate Staff, House Staff, Clinical Fellows, Observers,
Trainees, Rotators, Temporary Appointments, etc.
- Notify and work with Johns Hopkins Bayview, Howard County
General Hospital, Green Spring Station Ambulatory Surgery Center,
Sibley Memorial Hospital, and York WellSpan Medical Staff Office
(MSO) liaisons for all JHH/Bayview Clinical Joint Appointments
- Attend JHH and JHBMC Credentialing Liaison Meetings
- Monitor progress of credentials verification by MSO staff to
meet required start date.
- Assist the MSO credentialing coordinator in acquiring all
required documents from the applicant and/or department.
- Ensures clinical providers have applied for the appropriate
state licensure (MD, DC, PA), CDS, and DEA prior to applying for
clinical privileges at any clinical JHM entity
- Process all credentialing changes - resignations, retirements,
name changes, leave of absence (LOA), delineation of privileges
(DOP) change requests, etc.
- Keep track/monitor medical license (MD, DO, NP, PA, RN, and
CMA) renewal application process.
- Initiate process of NFPPE with Urology Physician Advisor all
new and incoming clinical providers
- Submit annually Unlicensed Medical Practitioner registrations
forms for residents, fellows, faculty, NPs, PAs, and all other
clinical roles.
- Malpractice Liability Insurance FTE Reports - review and verify
all physicians, residents, and fellows are listed, appointed,
insured at the appropriate level, and rated class and coded are
appropriate.
JHU
- Process all appropriate paperwork for new
appointments/reappointments for Faculty, Residents, Fellows, ASTPs,
Observers, Trainees, Rotators, Students, etc.
- For international medical graduates: if not a graduate of a
LCME accredited school or on the approved reciprocity list, submit
application for reciprocity approval to Associate Dean for Graduate
Medical Education
- For non-US citizens, submit appropriate visa in accordance with
School of Medicine (SOM) visa guidelines.
- Prepare offer letter and contract for ASTPs and clinical and
research fellowships.
- Send applicant offer letter, application materials, including
required SOM CV format.
- Track candidates and receipt of all signed offer letters and
attachments.
- Advise applicants, sponsoring faculty/administrative staff of
status of appointments throughout process and notify when approval
is obtained.
- Initiate on-line criminal background investigation check
process.
- Set up new clinical providers in appropriate clinical
information systems (EMR, narcotic prescribing, etc.)
- Process yearly faculty, resident, and fellow
reappointments.
- Process yearly ASTP sheets and Certificate Request form.
- Departure Notifications - submit appropriate forms to
International Office, Postdoctoral Office, MSO with name and date
terminating appointment.
- Process Medical Students and Sub Interns for rotations in the
Department of UrologyAdministrative and Human Resource Functions
- Assumes human resources and administrative tasks, special
projects, ad hoc reports in Cognos, budgets, billing, research data
and other related activities. A high level of confidentiality and
professionalism is required as well as attention to detail.
- Assists the HR Generalist to submit ISR transactions for human
resources purposes.
- Backup for processing online payments & check requests
- Answers telephones, screens callers, takes messages or refers
questions to the appropriate staff, and greets visitors; provides
backup phone coverage for department as needed; schedules elaborate
and detailed meetings and appointments.
- Composes, edits, types and distributes various letters and
correspondence; creates and maintains necessary files; develops and
maintains information to generate various reports for departmental
projects; creates tables, charts, graphs, and PowerPoint
presentations as needed; maintains project files; coordinates the
receipt and processing of information for project management.
- Serves as the back-up for the automated on-line clinical
faculty absence/coverage system in the Brady Away calendar and
QGenda.
- Serves as a department resource for non-routine information for
individuals external to the department, answers questions and
provides guidance.
- Obtains access authorizations for various space throughout the
institution for faculty and staff as well as parking access at
Johns Hopkins Hospital and Johns Hopkins Bayview Medical
Center
- Updates staff database, group email lists, and sets up
mailboxes for new staff.
- Maintains and updates department lists for current faculty,
residents and fellows.
- Maintains and updates former residents/fellows address and
email lists.
- Assist HR Generalist with the following:a. Working with staff
to obtain general information about FML related issues and provide
paperwork to staff member. Track and update FML determinations and
changes.b. Processing payroll and personnel changes via ISRs in
SAPc. Entering hours worked for casual and student employees.d.
Tracking staff training requirements to ensure all staff are
compliant with University requirements.
- Performs other duties as assigned by the department
administrator and leadership.
Special Knowledge, Skills, and Abilities:
- Excellent typing and accuracy skills, proficient with personal
computers, demonstrated knowledge of Windows 7 and Microsoft
Office. Proficient with Microsoft Word, Microsoft Excel, Outlook,
and PowerPoint. Microsoft Access Knowledge helpful. Strong computer
literacy skills and ability to learn new software.
- Excellent verbal and written communication skills.
- Knowledge of SAP helpful.
- Ability to manage multiple projects and competing
priorities.
- Copier, printer scanner
- Word, excel, databases.
- Project management experience preferred.
- Ability to take initiative and exercise independent judgment to
resolve administrative problems.
- Excellent organizational skills with attention to detail;
strong interpersonal skills and ability to work as part of a
team.
- Ability to work in a dynamic fast-paced environment and respond
quickly to changing priorities.
Minimum Qualifications
- High School Diploma/GED required.
- Six years related experience.
- Additional education may substitute for required experience to
the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Working knowledge of credentialing
- Bachelor's degree
- Prior experience working in academia, residency and fellowship
programs. Classified Title: Sr. Credentialing Coordinator
Job Posting Title (Working Title):Sr. Credentialing/Human Resources
Coordinator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $47,500 - $83,300 Annually ($65,400
targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30 A.M - 5:00 P.M
Exempt Status:Exempt
Location:School of Medicine Campus
Department name: SOM Uro General Admin and Financee
Personnel area: School of Medicine
Keywords: Johns Hopkins University, Philadelphia , Sr. Credentialing/Human Resources Coordinator, Human Resources , Baltimore, Pennsylvania
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