Real Estate Executive Assistant

Company: Trust the Pineapple - Erica Deuschle & Company
Location: Ardmore
Posted on: December 30, 2025

Job Description:

Job Description Job Description Are you an experienced, detail-oriented administrative professional ready to lead and optimize operations for a high-performing real estate team? Erica Deuschle & Company is seeking a Real Estate Executive Assistant / Operations Coordinator to support agents, including top producers handling $20M in sales annually. In this pivotal role, you’ll own team processes, manage transactions from start to finish, oversee listings, and ensure agents are accountable and efficient . You’ll be instrumental in maintaining high standards, streamlining operations, and driving results in a fast-paced, high-volume environment. This is a chance to take real ownership and make a visible impact on the team’s success. Compensation $60,000 – $70,000 annually Paid Time Off (PTO) Bonus potential Compensation: $60,000 – $70,000 annually Responsibilities: Transaction Coordination & Listing Management: Handle all aspects of property listings from contract to close Ensure all listing information is accurate in MLS and marketing platforms Schedule and coordinate showings, open houses, and inspections Communicate with sellers and buyers to provide updates and guidance CRM & Database Management: Maintain agent and client records in the CRM Track lead follow-ups and client communications Generate reports and provide insights to management on team performance Administrative Support: Screen calls, manage emails, and respond to client inquiries promptly Assist with scheduling, calendars, and internal meetings Manage team documentation, contracts, and files Support onboarding of new agents and team members Team Operations & Process Improvement: Ensure adherence to established workflows and processes Identify areas for improvement and suggest solutions Help streamline communication and task tracking across the team Support team events, marketing initiatives, and client appreciation programs Technology & Tools: Be a resource for agents on CRM, project management tools, MLS systems, and other platforms Troubleshoot minor tech issues and assist with training on new tools Accountability & Follow-up: Monitor deadlines and ensure tasks are completed efficiently Hold agents accountable for timely follow-ups and deliverables Provide regular updates to Erica and Dave on operational status Qualifications: 2-3 years of real estate transaction experience Exceptional organizational skills with meticulous attention to detail Strong creative problem-solving skills and a proactive, solution-driven approach Able to work independently, own processes, and support a high-performing team while managing multiple priorities Superior interpersonal skills, with excellent written and verbal communication Highly thorough, organized, and passionate about completing to-do lists Experienced with learning new software and teaching others, including CRM systems, project management tools, Microsoft Office, social media platforms, Google Drive, etc. Ability to multitask, prioritize daily workload, and ensure deadlines are met efficiently Positive, proactive “CAN and WILL DO” attitude About Company Trust the Pineapple - Erica Deuschle & Company is a growing real estate team with a collaborative culture. With 13 agents and top producers closing millions annually, we pride ourselves on professionalism, organization, and client-first service. This is a chance to join a supportive team where you can grow your skills and make a real impact.

Keywords: Trust the Pineapple - Erica Deuschle & Company, Philadelphia , Real Estate Executive Assistant, Administration, Clerical , Ardmore, Pennsylvania