Speaker Bureau Coordinator

Company: Health And Wellness Partners
Location: Red Bank
Posted on: December 30, 2025

Job Description:

Job Description Job Description Why Join the HWP Group? Health & Wellness Partners, LLC (HWP), is a medical and scientific communications agency that collaborates with life science industry stakeholders to develop award-winning solutions that advance patient care and transforms scientific content into compelling live and virtual user experiences through digital platforms, congress engagement, and more. We bring clients, providers, and patients outstanding educational programming paired with innovative digital and interactive dissemination vehicles. We are committed to making a difference in health care and in the lives of our team members. We aim to provide every employee with a job they love in a culture focused on career growth, well-being, and community outreach. We have been recognized as both an MM&M Best Place to Work and an Inc. Best Workplace. For more information, visit thehwpgroup.com. What You Need to Know We’re looking to add a Speaker Bureau Coordinator to the Speaker Bureau Services – Meeting Planning team. The Speaker Bureau Coordinator will be responsible for ensuring that all program registration requirements are met in a timely and compliant manner. What You’ll Do This position will be accountable to the Director, Meeting Planning and Speaker Bureau Services working in close collaboration with Representatives, Marketing and Compliance teams to ensure the smooth execution of programs. Additionally, this role will: Assess whether the programs have fulfilled the minimum registration requirements by the established deadline Review program registrations and confirm that all necessary stakeholders, including invited QLPs (qualifying licensed prescribers) and HCPs (Healthcare Professionals), are properly registered and their statuses are accurately reflected Partner with Representatives to address non-compliant programs, identify issues, and provide actionable solutions Verify that all required QLP documentation is submitted and in compliance with standards, and follow up with the Representatives to ensure accuracy and timeliness when necessary Collaborate with cross-functional teams to address any challenges or changes to program schedules, assisting to make decisions on potential program adjustments or cancellations What You’ll Have Experience in program coordination or a similar role is preferred Knowledge of compliance and regulatory requirements is a plus Proficiency in Microsoft® Office Suite Exceptional organizational and time management abilities Outstanding communication and interpersonal skills Keen attention to detail Capable of working independently as well as collaborating effectively within a team What We Offer Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability Benefits 100% company paid 401k plan employer matching contributions Eligibility for company sponsored incentive plans Generous PTO, including a week off in December for the holidays Paid volunteer time off Tuition reimbursement On-site gym and other employee wellness initiatives Employee Assistance Program Comp pay or comp time for onsite weekend work Availability of cell-phone stipends, based on business need Leadership development training program and other career development programs Remote and hybrid work schedule options Salary range: $55,000 – $65,000 annually. Note: Actual salary will depend on background and experience. M/F/D/V Please note, we will only respond to candidates we deem qualified.

Keywords: Health And Wellness Partners, Philadelphia , Speaker Bureau Coordinator, Science, Research & Development , Red Bank, Pennsylvania