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Sales Contract Administrator-Aerospace & Defense

Company: ThermOmegaTech
Location: Warminster
Posted on: January 27, 2023

Job Description:

Sales Contract Administrator-Aerospace & Defense

Job Details Job Location: 353 IVYLAND RD - WARMINSTER, PA
Position Type: Full Time
Job Shift: Day
Job Category: Sales


Sales Contract Administrator-Aerospace & Defense Job Description


Logue Family Holdings is the proud owner of ThermOmegaTech - a leader in the design and manufacture of self-actuating thermostatic temperature control valves and actuators, and TJM Electronics - a turnkey electronic contract manufacturer specializing in PCB assembly, electro-mechanical assembly, and Box Builds. We are looking to add a Sales Contract Administrator-Aerospace & Defense to our team.
We prioritize treating one another nicely and ensuring our company is an enjoyable and happy workplace.
We take pride in our culture of hard work, innovation, and teamwork combined with highly ambitious goals, so if you enjoy the idea of working at such a company, we'd like to talk.

BENEFITS OF JOINING OUR TEAM Flexible/remote working opportunities
Coverage begins the 1st of the month after the start date of employment
Health/Vision/Prescription is with Independence Blue Cross (80% Employer Paid)
Dental is with Guardian (80% Employer Paid)
Flexible Spending Accounts and Health Saving Accounts
Short-Term Disability (100% Employer Paid)
Long-Term Disability (100% Employee Paid)
Long-Term Care (100% Employer Paid)
401k - After 90 days of continuous employment, up to 10% Employer Contribution with or without employee contribution (3% Safe Harbor Match and up to 7% Employer Discretionary Profit Sharing)
Annual Profit-Sharing Bonus (Employer Discretionary)


Working closely with the A&D General Manager and A&D Business Development Manager, the A&D Sales Contract Administrator will be responsible to:
Review customer solicitations and obtain input from the Compliance and Quality team members to interpret and assess risk as it relates to Customers' Terms & Conditions, Scope of Work, Quality requirements, and other provisions contained therein.
Identify actions required to ensure compliance with customer contractual obligations, including flow-down clauses/provisions, and notify applicable departments so requirements are reflected in our Purchase Orders.
Disseminate information, facilitate communication, and coordinate activities to assist other functional departments in meeting contract requirements.
Notify the Compliance Department of all new supplier qualification forms and annual recertifications and follow up to ensure they are completed and submitted to the Customer.
Participate, as requested, in the development of proposals and negotiation of new contracts or modifications thereof.
Coordinate with the Compliance Department to obtain all required End-Use/End-User Statements and import/export license applications.
Enter customer orders accurately within the ERP system on a timely basis and in accordance with AS9100D standards.
Submit Sales Order Acknowledgements to Customers.
Enter and track all sales opportunities, purchase orders, and Sales Order Acknowledgements in Salesforce to maintain accurate status of sales pipeline.
Maintain accurate, complete, and well-organized contract files documenting all contract actions, correspondence, and problems experienced (including corrective actions taken).
Monitor On-time Delivery and payment status of assigned contracts.
Interface with accounting to resolve payment problems on assigned contracts.
Ensure timely and proper closeout of completed contracts.
Maintain Supplier Performance Scorecards received from customers and initiate corrective action as needed.
Contribute to internal and external audits of the company's contracts and subcontracts.
Perform all other duties and responsibilities as assigned by management.

Requirements Bachelor's degree in contract management, business administration, or related fields.
Experience and knowledge of the FAR, DFARS, and Export Compliance or willingness to learn.
Experience with DoD and major Aerospace primes preferred or willingness to learn.
Understanding of AS9100D and how it affects the sales process or willingness to learn.
Competency with business ERP Systems, and Microsoft Office (Word, Excel, Outlook, and PowerPoint).


Skills/Competencies Strong work ethic and ability to handle multiple priorities simultaneously.
Ability to work independently.
Organized with high attention to detail.
Critical thinking skills.
Initiative-taker with ability to prioritize tasks to meet changing deadlines.
Excellent oral and written communication skills.
Strong grasp of the English language including grammar, punctuation and sentence structure.


Keywords: ThermOmegaTech, Philadelphia , Sales Contract Administrator-Aerospace & Defense, Sales , Warminster, Pennsylvania

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