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Document Specialist

Company: Cozen O Connor
Location: Philadelphia
Posted on: August 17, 2019

Job Description:

Document Specialist - Full-time Day Shift

The Philadelphia office is seeking a Full-time Document Specialist to work 35 hours within the Document Production Center (DPC) on our day shift. The Document Specialist will work Monday through Friday from 9:00 AM - 5:00 PM.

Job Duties and Responsibilities:







  • Transcribe and revise correspondence, pleadings, discovery, memos, reports, special forms, tapes, Big Hand (digital dictation) and hard copy documents, in an accurate and timely manner for review by the attorneys and/or paralegals.

  • Convert PDFs using either PDFdocs or Adobe Pro.

  • Bates labeling documents.

  • Preparing mass mailing mail merges.

  • Clean/format documents using DocXtools to apply firm styles. Knowledge of cross-referencing and of blacklining documents using compareDocs.

  • Prepare table of contents/table of authorities/points and authorities using Best Authority.

  • Generating bookmarks and assisting with creating closing binders.

  • Creating professional PowerPoint presentations from start to finish and formatting/printing complex Excel spreadsheets.

  • Inputting attorney's time using Intapp.

  • Creating timelines and organizational charts using either Word or Visio.

  • Download and transcribe voicemail messages in order to create a hardcopy for the case file for future reference.

  • Other duties as assigned.


    Qualifications:







    • At least 3 years of word processing and/or legal secretary experience preferred.

    • Typing speed of 50 words per minute.

    • Proficiency in Windows 10, Microsoft Office 2016, Outlook, DeskSite.

    • Working knowledge of scanning equipment, Dictaphone, and general office technology equipment.

    • High school diploma.


      Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Keywords: Cozen O Connor, Philadelphia , Document Specialist, Other , Philadelphia, Pennsylvania

Click here to apply!

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