Executive Assistant

Company: Disability Solutions
Location: Horsham
Posted on: April 20, 2024

Job Description:

Janssen Biotech, Inc., part of the Janssen Pharmaceutical Companies of Johnson & Johnson, is recruiting for an Executive Assistant to support the President, Solid Tumor, U.S. Oncology located in Horsham, PA. Per our J&J Flex Policy, the expectation for this position is to work in the Horsham, PA office 3-4 days per week and work from home 1-2 days per week. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at This is an exciting administrative opportunity to support the new President, Solid Tumor, U.S. Oncology. This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the pharmaceutical marketplace. The primary responsibilities of the position will include:

• Manage complex calendars, having a keen sense of priorities and time management to ensure maximum effectiveness of time use by the President.
• Arrange complex domestic and international travel arrangements and manage expense reports. --- Coordinates Leadership Team meetings and other staff and leadership activities of the President; coordinates all materials, tracks action items, and follows up on activities of direct reports and other staff on behalf of President. --- Proactively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
  • Prepare and edit organizational charts, maintain SharePoint information, and upload/update files as appropriate.
  • Provide excellent collaboration and teamwork skills while working with the Oncology Administrative Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department. --- Acts as liaison between Leadership Team and Organizational Leads. --- Closely partner with others to successfully plan and execute large organizational meetings (i.e. Town Halls, culture-related activities). --- Coordinates recruiting efforts with Human Resources (i.e. assists with job descriptions, postings, interviews) as necessary. --- Assists with onboarding and/or transition of new leadership team members. --- Provides guidance and leadership to the broader U.S. Oncology Solid Tumor administrative support. --- Partners closely with U.S. Oncology, Hematology Executive Assistant. --- Manages office supplies and troubleshoots workplace facility/technology issues.
    • Prepare and handle highly confidential correspondence.
    • The individual selected will maintain security and confidentiality of highly sensitive documents, information, and proposals.

Keywords: Disability Solutions, Philadelphia , Executive Assistant, Other , Horsham, Pennsylvania