Real Estate Assistant

Company: Compass Real Estate, Ardmore PA
Location: Ardmore
Posted on: September 20, 2023

Job Description:

Are you hard-working and detail-oriented? Love systems, processes, procedures, and checklists? Enjoy a fast-paced work environment with lots to do and Never a boring day? Love serving people and checking things off your to-do list? If this sounds like you and you are experienced in real estate or ready to learn the real estate industry, then I know just the job for you!

Responsibilities:
--- Daily monitoring of the team leader's inboxes to keep the team leader abreast of emails that she needs to respond to and often send communications back and forth on her behalf while the team leader is not at a computer (with her direction)
--- Communicate with buyers, sellers, and vendors daily, providing updates, answering inquiries, and addressing concerns
--- Coordinate and schedule necessary appointments with all parties, including home tours, open houses, photo shoots, settlements, etc., and ensure all parties are aware/events are on her calendar
--- Use electronic form creation software such as Zipforms and assist with completing various real estate documents at the team leader's direction such as creating offer/purchase agreements, leases, and other related real estate documents in a timely manner with direction from team leader
--- Use electronic signature software such as Docusign and Zipforms to manage setting up and coordinating documents throughout the signature process between all parties
--- Follow detailed checklists to ensure tasks related to real estate transactions are completed in a timely manner
--- Enter basic information about homes to be listed into the MLS and the relevant property data such as property description (provided by team leader) and upload/sequence/label property photos as they are received
--- Use the online appointment center tool to enter showing and seller information for homes that are newly listed and monitor showing activities and feedback
--- Monitor deadlines and provide notices to appropriate parties when necessary
--- Follow a detailed checklist to ensure each transaction has the necessary paperwork needed for office and state regulations and upload it to a company compliance tool
--- Help organize one or two client outreach events per year
--- Use readily available templates to create marketing materials including brochures and flyers. Note: I currently do not use social media so social media skills are not a requirement for this position
--- Manage team leader's calendar
--- Use a Customer Relationship Management (CRM) tool to enter new clients and add edits as necessary
--- Occasionally show houses to clients or meet contractors at homes prior to listing or once under contract
--- Assist team leader with managing her own investment properties
--- Assist clients in whatever way possible to make their experience 5 stars!

Qualifications:
--- High school diploma or equivalent required
--- Ability to multi-task and work in a high-paced environment
--- Strong attention to detail
--- Ability to be self-directed yet also take direction
--- Tech savvy and can easily learn new web-based apps and systems
--- Basic understanding of Google tools, Microsoft Word and Excel
--- Basic understanding of the buying and selling of real estate preferred
--- Real estate license preferred but definitely not necessary
--- Previous experience in the real estate industry is a strong plus and will lead to a higher salary but is not required
--- Excellent written and verbal communication skills
--- Willing to obtain a real estate license after a few months on the job
--- Possess a can-do attitude and be able to do what it takes to make it work!

About Company:
Compass Real Estate is building the first modern real estate platform, pairing the industry's top talent with technology to make the search and sell experience intelligent and seamless.

Keywords: Compass Real Estate, Ardmore PA, Philadelphia , Real Estate Assistant, Other , Ardmore, Pennsylvania