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Company: Macquarie Group Limited
Location: Philadelphia
Posted on: January 27, 2023

Job Description:

Join a global team as an Executive Assistant in the Philadelphia office to support the Global Head of Digital, Data and Products (DDP), who leads a global team of 100 people. This is an opportunity to secure a senior level administrative position at an established and truly global organization.In this role you will be responsible for heavy/complex calendar management (including arranging both internal and external meetings) for the global head of the business in a fast-paced environment. You will also be responsible for coordinating complex travel (domestic and international travel). You will manage expense reports and prepare for reimbursement. You will facilitate payment of vendors and invoices. You will prepare and update PowerPoint presentations, provide project management support and/or coordinate various projects / activities as needed. You will regularly interact with executive assistants globally, including coordinating regular Zoom calls with international offices and coordinating with the assistants supporting the DDP teams in other offices. You will be expected to provide ad-hoc support to the DDP team based in Philadelphia including onboarding new joiners. You will also provide administrative assistance to team members or senior leaders visiting from other offices. You will develop a solid knowledge of Macquarie Asset Management and its various departments.To be successful in this role you will need to be able to demonstrate a proactive approach with the ability to fully understand the nature of the business and priorities within the team. You will need to be highly confidential with information and exercise appropriate judgment/discretion and grace dealing with all parties. You will be involved in global interactions and various demands of the executives; the position will require occasional periods of work outside regular office hours. You must have advanced skills in MS Outlook, Word, PowerPoint and Excel. To excel in the role, you will be extremely organized, flexible, and have excellent attention to detail and follow-through. You will leverage your project management / coordination skills with the ability to handle multiple tasks simultaneously while adhering to timelines. You will have the ability to work well under pressure, manage workload and deadlines effectively, be resourceful, and work independently as well as within a team. You will thrive in a dynamic business where accuracy, hard work and flexibility are imperative. You must have excellent verbal and written communication skillsTo be considered for this role you will have had at least 5+ years in a corporate environment supporting C-Level executives, function as a gatekeeper to executivex, have excellent time management skills along with proficiency in Outlook, Word, Excel, and PowerPoint.About MacquarieA career at Macquarie means you'll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world-whether it's accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we're empowering people to innovate and invest for a better future.Our size and international presence means your work can take you anywhere-across business groups, disciplines, sectors and borders. With 18,000+ employees and offices in 33 markets around the world, we're a truly global organisation.You'll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You'll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you'll have the opportunity to make a difference.Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.Job no: MAM-970624Work type: Permanent - Full timeLocation: PhiladelphiaCategory: Mid-level, Administration & SupportGroup: Macquarie Asset ManagementDivision: MAM CentralRecruiter: Kim AllenOpening Date: 02/1/2023

Keywords: Macquarie Group Limited, Philadelphia , MAM, Other , Philadelphia, Pennsylvania

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