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MDE Program Coordinator

Company: COMHAR Inc.
Location: Philadelphia
Posted on: June 25, 2022

Job Description:

The MDE Coordinator, under the direction of the Behavioral Health Director of Children's Services, is responsible for ensuring the success of:

Responsible for overseeing initial evaluation program which includes scheduling, reviewing completed evaluation and providing clinical supervision to evaluators.
Ensure that evaluators and office staff are completing all required work in HCSIS. Ensure that office staff are completing work in PEIDS and EVOLV. HCSIS is the web programs that the initial evaluations are entered into.
Develop schedules, including times and days of evaluations.
Attend all county and state meetings / conferences that pertain to the early intervention system.
Monitor training hours of all evaluators.
Complete quarterly case reviews and verification to ensure the program is within compliance of all regulations and policies as they pertain to the initial evaluation program.
Complete evaluations (3 weekly).

The MDE Coordinator will occasionally observe evaluators conducting multi-disciplinary evaluations and determine conformance with county standards.

This position is responsible for planning, examining, and reviewing the MDE program, with the support of the Behavioral Health Director of Children's Services, developing methodologies for collection of relevant data, including number of evaluations scheduled and completed, number of evaluations with IFSPs and no-shows/cancelations.

This position requires a demonstrated commitment to expanding developmental opportunities and improving outcomes for infant and toddlers and a comprehensive knowledge of early intervention service policy issues, practices, programs, and procedures.

This position has additional job duties and responsibilities specifically related to the areas of recruiting, hiring, and staffing of MDE evaluators.

Essential Functions under COMHAR:

Maintain ongoing knowledge of all aspects of Initial MDE program - billing, budget, personnel, documentation, early intervention system, training, etc.
Ensures that all evaluations are entered into HCSIS within 48 hours. This includes auditing reports to ensure that vital information is imputed correctly.
Ensure that all staff are up to date with Teaching and Learning Collaborative (TLC) trainings
Attend County and EI Providers Meetings, as applicable.
Complete verification tool and case reviews. Meet with county analyst to review records and verification tool.
Complete special projects relevant to Children Services Department as directed by Behavioral Health Director of Children's Services. Perform any other agency-related duties or special projects as directed by Behavioral Health Director of Children's Services.

Shared Essential Functions:

Provide administrative assistance to the MDE team workers throughout the fiscal year.
Attend professional development trainings, workshops, and educational seminar.
Research and distribute information to agencies regarding best practices, innovative service models, and other information regarding the provision of early intervention services.
Participate in regularly staff meetings to ensure well-coordinated and effective delivery of services to meet program goals and objectives.
Support hiring process of MDE Evaluators, as needed, to include reference checks, verification of credentials and communication to candidates and staff.
Support ongoing assurance of properly credentialed staff.
Other duties reasonable and related to this position as directed by related supervisors.


Knowledge of children and youth development best practices, tenets and research.
Knowledge of administrative principles and practices as they relate to the operation of IBHS services.
Ability to relate to diverse program environment and people of diverse cultures.
Ability to work collaboratively with team members, providers and stakeholders.
Excellent oral and written communication skills.
Strong analytical skills.
Strong organizational skills.
Ability to multi-task.
Ability to work independently.
Willingness to adapt to changing work demands.
Ability to meet deadlines.
Strong interpersonal skills.
Technologically proficient with Microsoft Word, Outlook, Excel and Power Point.
Ability and willingness to learn company software used to operate business.
Education, Employment and Credential Requirements:

Bachelor's degree with a strong background in early intervention, early childhood special education, early childhood education, child development, special education. Master Level degree in in early intervention, early childhood special education, early childhood education, child development, special education preferred.
2 years' experience working directly with preschool children with disabilities and their families
Significant demonstrated supervisory experience or skills.
Valid Criminal FBI, PA State Criminal and PA Child Abuse clearances.
Valid driver's license and vehicle preferred. Must be able to move about COMHAR service areas throughout the day to provide appropriate oversight and coordination and meet job duties as needed and required.

Physical Requirements:

Continuous walking, sitting, standing. Durations of any of these physical requirements up to six hours.
Continuous use of writing tools, keyboard functions, and telephones (Cell).
Ability to walk stairways.
Ability to physically intervene with eloping or aggressive clients when needed.
Lift a minimum of 50 pounds.
Visual requirements: normal vision requirements.
Hearing requirements: able to hear normal conversation in person and on the phone.
Communication requirements: able to communicate without assistance from another person (use of assistive communication devices permissible).

Keywords: COMHAR Inc., Philadelphia , MDE Program Coordinator, Other , Philadelphia, Pennsylvania

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