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Executive Assistant

Company: Juno Search Partners - Open Positions
Location: Plymouth Meeting
Posted on: May 16, 2022

Job Description:

Job Description Our client, a Financial Services company in Plymouth Meeting, PA, is seeking an Executive Assistant to support their Chief Operating Officer. This role is responsible for completing a high volume of travel agreements for the COO and other C-Suite executives, calendar management, and managing expense reports. The ideal candidate for this position will have prior experience in an Executive Assistant role, as well as extremely strong organizational skills. Duties include, but not limited to:

  • Support the company's COO in daily operations and project management as necessary
  • Provide support to the company's CAO, as necessary
  • Record meeting minutes and notes
  • Develop memos, correspondence, meeting materials, and presentations
  • Completing travel arrangements for COO and other C-Suite level executives as necessary
  • Create travel and meeting itineraries
  • Coordinate the orientation process for direct reports
  • Calendar management for COO
  • Create follow-up correspondence for assigned tasks and projects
  • Complete scheduling for meetings and events
  • Create meeting agendas
  • Manage company vehicles, and have serviced when required or necessary
  • Ensure the organization of files and documents
  • Process expense reports, check requests, corporate credit card statements, and review the monthly financial ledger for the department.
  • Act as a liaison between the COO's office and internal departments and external partners Qualifications:
    • High School Degree or equivalent required. An Associate's degree or Bachelor's degree is preferred
    • Minimum of 3 years experience in an Executive Assistant role
    • A professional background in Finance is a plus
    • Experience using Smartsheets and Concur is preferred
    • Highly proficient in Microsoft Office
    • Self-motivated and detail oriented
    • Stellar organization and time management skills
    • Excellent writing, proofreading, and communication skills
    • Ability to manage, and organize complex documents
    • Ability to balance multiple tasks and provide appropriate follow-up

Keywords: Juno Search Partners - Open Positions, Philadelphia , Executive Assistant, Other , Plymouth Meeting, Pennsylvania

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