Executive Assistant
Company: Juno Search Partners - Open Positions
Location: Plymouth Meeting
Posted on: May 16, 2022
Job Description:
Job Description Our client, a Financial Services company in
Plymouth Meeting, PA, is seeking an Executive Assistant to support
their Chief Operating Officer. This role is responsible for
completing a high volume of travel agreements for the COO and other
C-Suite executives, calendar management, and managing expense
reports. The ideal candidate for this position will have prior
experience in an Executive Assistant role, as well as extremely
strong organizational skills. Duties include, but not limited
to:
- Support the company's COO in daily operations and project
management as necessary
- Provide support to the company's CAO, as necessary
- Record meeting minutes and notes
- Develop memos, correspondence, meeting materials, and
presentations
- Completing travel arrangements for COO and other C-Suite level
executives as necessary
- Create travel and meeting itineraries
- Coordinate the orientation process for direct reports
- Calendar management for COO
- Create follow-up correspondence for assigned tasks and
projects
- Complete scheduling for meetings and events
- Create meeting agendas
- Manage company vehicles, and have serviced when required or
necessary
- Ensure the organization of files and documents
- Process expense reports, check requests, corporate credit card
statements, and review the monthly financial ledger for the
department.
- Act as a liaison between the COO's office and internal
departments and external partners Qualifications:
- High School Degree or equivalent required. An Associate's
degree or Bachelor's degree is preferred
- Minimum of 3 years experience in an Executive Assistant
role
- A professional background in Finance is a plus
- Experience using Smartsheets and Concur is preferred
- Highly proficient in Microsoft Office
- Self-motivated and detail oriented
- Stellar organization and time management skills
- Excellent writing, proofreading, and communication skills
- Ability to manage, and organize complex documents
- Ability to balance multiple tasks and provide appropriate
follow-up
Keywords: Juno Search Partners - Open Positions, Philadelphia , Executive Assistant, Other , Plymouth Meeting, Pennsylvania
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