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Accounts Payable Clerk

Company: Southern Glazer's Wine & Spirits
Location: King Of Prussia
Posted on: January 16, 2022

Job Description:

Completes vendor or payments by verifying entries and comparing system reports to balances; analyzing invoice/expense reports; recording entries; monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.
Primary Responsibilities

  • Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three way match divisions, Coded Invoices (General Ledger Accounts) and simple exception & banking entries on a timely manner
  • Prepare billing information and verify any changes to support accurate and efficient billing process and financial close
  • Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts
  • Input and process transactions into electronic accounts receivable and billing systems
  • Answer trade billing questions and troubleshoot billing issues and inquiries
  • Verify and process personnel expense reports
  • Log check batches and supervise computerize check runs
  • Paying bills and invoices in accordance with established methods and procedures
  • Maintaining accurate records of all Accounts Payable transactions
  • Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts
  • Following proper procedures and taking direction from senior staff; developing technical skills
  • Disburse payment to suppliers, vendors and employees
  • Perform timely account reconciliation by verifying entries and compare to balances
  • Confirm that the appropriate general ledger codes have been entered on each trade invoice
  • File all trade invoices each day in the appropriate files after they have been vouchered
  • Contact suppliers or division for appropriate documentation to process invoices
  • Verify trade invoices by reconciling monthly statements and related transactions
  • Ensure correct approval, sorting, coding and matching of invoices/receipts
  • Ensure all legal and business licenses are renewed in accordance with state and federal laws annually
  • Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers and other departments
  • Perform other job related duties as assigned
    Minimum Qualifications
    • High school diploma or equivalency plus 1 year of experience
    • Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
    • Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas
      Physical Demands
      • Physical demands with activity or condition for a considerable amount of time include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine
      • Physical demands with activity or condition may include occasional to rare amount of time include walking, bending, reaching, standing, and stooping
      • May require occasional lifting/lowering, pushing, carrying, or pulling up to 15lbs

Keywords: Southern Glazer's Wine & Spirits, Philadelphia , Accounts Payable Clerk, Other , King Of Prussia, Pennsylvania

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