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Executive Assistant

Company: Aramark Food and Support Services Group Inc.
Location: Philadelphia
Posted on: January 17, 2020

Job Description:

OverviewAramark (NYSE: ARMK) proudly serves the worlds leading educational institutions, Fortune 500 companies, world champion sports teams, prominent healthcare providers, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 280,000 team members deliver innovative experiences and services in food, facilities management and uniforms to millions of people every day. We strive to create a better world by making a positive impact on people and the planet, including commitments to engage our employees; empower healthy consumers; build local communities; source ethically, inclusively and responsibly; operate efficiently; and reduce waste. Aramark is recognized as a Best Place to Work by the Human Rights Campaign (LGBTQ), DiversityInc, Black Enterprise and the Disability Equality Index. Learn more at www.aramark.com or connect with us on Facebook and Twitter.--DescriptionThe Executive Assistant performs a wide variety of comprehensive administrative duties. This position requires someone who is able to work independently, is a self-starter, able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining full attention to detail and priorities.--This position requires the ability to resolve complex and confidential administrative issues in addition to completing routine executive administrative functions effectively and timely to drive the productivity of the executive. Excellent time management skills together with advanced Microsoft Office skills to include creation of Excel spreadsheets and Power Point decks.-- Planning and scheduling team meetings and events are required.--Key Responsibilities

  • Proactively manage a highly complex calendar to accommodate shifting priorities. Independently schedule appointments including conference calls and video conferences.
  • Manage meeting agendas, record and track ongoing action items to ensure their completion.
  • Compose and prepare confidential correspondence, reports, and other complex documents.
  • Creates intricate presentations and schedules using PowerPoint and Excel. --
  • Arrange travel plans, to include international travel, and compile itineraries and documents for travel-related meetings.
  • Regularly complete and submit expense reports.
  • Ability to be resilient, composed, and positive in the face of pressure and conflict.
  • Must have superior communication and organizational skills, able to work independently yet as part of a team with the Technology organization and with the other Executive Assistants.
  • Exercise extreme judgment when handling confidential matters.
  • Professional in all dealings with customers, vendors, and Aramark employees.
  • Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management.
  • Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above.
  • Manage and help execute team meetings such as monthly, quarterly, yearly and other important events for the department.
  • Maintain all Technology organizational charts.
  • Process payroll & manage, correct & approve time off requests for the Tech leadership team.Qualifications--Knowledge & Skills
    • Superior complex calendar management skills
    • Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
    • Ability to work independently, handle multiple tasks simultaneously and manage ones own time appropriately given changing priorities
    • Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment
    • Must have initiative and decision making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects
    • Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential informationRequirements
      • High School Diploma (required), Bachelors Degree a plus
      • Minimum of 8 years administrative experience, with 4+ plus years supporting an executive level leader.
      • Experience with booking global travel
      • Ability to remain positive and engaged when faced with complex situations and work environment.
      • Ability to be creative and motivated by engaging in work activities outside your job description in order to enhance the role and enhance your skill sets
      • Ability to stay focused and attentive to departmental needs and or lack of.

Keywords: Aramark Food and Support Services Group Inc., Philadelphia , Executive Assistant, Other , Philadelphia, Pennsylvania

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