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Executive Assistant

Company: Jazz Pharma
Location: Philadelphia
Posted on: December 5, 2019

Job Description:

Overview:Jazz Pharmaceuticals is an international biopharmaceutical company focused on improving patients? lives by identifying, developing and commercializing meaningful products that address unmet medical needs. We are continuing to expand our commercial product portfolio and our research and development pipeline in therapeutic areas that can leverage our unique expertise.
Our therapeutic areas of focus include sleep and hematology/oncology ? areas in which we have a deep understanding of the patient journey and a suite of products and product candidates to address critical needs.
We are looking for the best and brightest talent to join our team. ?If you?re looking to be a part of a company with an unwavering commitment to improving patients? lives and being a great place to work, we hope you?ll explore our career openings and get to know Jazz Pharmaceuticals.?Responsibilities:This role does not offer relocation.Essential Job Functions:The Executive Assistant will insure the team runs smoothly, efficiently and professionally, coordinating all activities including, but not limited to:

  • Handle confidential and non-routine information for the individual/s supported
  • Proactively manage the calendars for the Head of R&D and General Counsel
  • Schedule, organize and maintain activities such as professional calendars, meetings, travel arrangements and itineraries for the Head of R&D and General Counsel
  • Partner with the R&D Chief of Staff to ensure flow of communications from R&D Leadership to staff in various departments
  • Partner with procurement coordinators to prepare and manage contracts, purchase requisitions, purchase orders, check requests, and invoice transmittal and approval in accordance with applicable company policies and procedures.
  • Prepare and submit expense reports for the Head of R&D and General Counsel
  • Maintain organizational charts and email distribution lists
  • Greet visitors; escort per visitor schedule during visits ensuring visitor is always with a Jazz employee at all times including interview candidates
  • Partner with the other R&D and Jazz Admins across the multiple sites to deliver consistent administrative support globally
  • Management and/or coordination of projects as assigned (e.g. employee engagement, large internal conferences, off-site meetings, etc.)
  • Serve as a positive and supportive presence in the Philadelphia site to support organizational and department interactions and collaborationsRequired Knowledge, Skills, and Abilities
    • Minimum of eight years professional experience in a senior level administrative or business support role responsible for one or more senior executives in a fast paced environment, preferably in a biotech or pharmaceuticals company
    • Experience working in an international organization is preferred
    • Proven proficiency in Microsoft Word, Excel, and PowerPoint
    • Effective written and oral communication skills, strong interpersonal skills, and problem-solving, and facilitation skills are a necessity
    • Must be able to prioritize and multi-task, work effectively with little or no direction, and build collaborative relationships with management, partners and peers
    • Must be able to work in a highly energetic, flexible, and fast paced environmentRequired/Preferred Education and Licenses
      • HS Diploma is required
      • College-level course work is preferredDescription of Physical Demands
        • Occasional mobility within office environment.
        • Routinely sitting for extended periods of time.
        • Constantly operating a computer, printer, telephone and other similar office machinery.Description of Work Environment
          • Work indoors in normal office environment with little exposure to excessive noise, dust, fumes, vibrations and temperature changes.
          • Frequent computer use at workstation.
          • May move from one work location to another occasionally.
          • Responsibilities may require a work schedule that may include working outside of ?normal? work hours, in order to meet business demands.
          • Occasional public contact requiring appropriate business apparel.Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.

Keywords: Jazz Pharma, Philadelphia , Executive Assistant, Other , Philadelphia, Pennsylvania

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