Real Estate Transaction Coordinator

Company: Cross Key Management
Location: Allentown
Posted on: February 16, 2026

Job Description:

Job Description Job Description About the Role: We're growing our Connect Closing team and looking for a Transaction Coordinator who thrives behind the scenes-keeping deals on track, paperwork in order, and agents breathing a little easier. The Transaction Coordinator (TC) supports agents, buyers, and sellers from pre-contract through post-closing. This role ensures transactions move smoothly, deadlines are met, documentation is accurate, and communication is consistent. The TC oversees file organization, contract compliance, and coordination between all parties-agents, clients, lenders, title/attorneys, and vendors-to deliver a professional, stress-free experience. Key Responsibilities: Buyer Transaction Management •Transition buyers into the closing system, confirm necessary documents, and prepare files. •Review the Agreement of Sale and verify required signatures, initials, and dates. •Track key deadlines (deposits, inspections, contingencies, closing) and send timelines to clients and agents. •Facilitate communication with lenders, title/attorneys, and listing agents. •Coordinate earnest money, inspections, appraisal, loan status, and contract addenda. •Maintain proactive communication, provide insurance and utility guidance, and support contingency removals. •Review settlement statements, organize final closing details, and ensure all required documentation is completed. •Manage post-closing tasks: upload signed documents, confirm brokerage compliance, and request reviews. Seller Transaction Management •Support pre-listing preparation, including review of disclosures and coordination with marketing. •Organize executed contracts, introduce parties, and confirm earnest money receipt. •Open title/escrow, verify key contract terms, and distribute a transaction timeline. •Coordinate with title/escrow on payoffs, certifications, HOA documents, and municipal requirements. •Track appraisal, repairs, concessions, and ensure all forms and disclosures are completed. •Prepare closing details: confirm settlement statement review, schedule walkthrough/closing, and provide utility instructions. •Facilitate closing-day documentation and provide agents with final confirmations. •Complete post-closing tasks, ensure file compliance, archive records, and send client acknowledgments. What We're Looking For: Transaction coordination or real estate experience preferred A self-starter with strong attention to detail and follow-through Solid communication skills and a team-first mindset Tech-comfortable (we'll show you the ropes, but being adaptable helps!) Kind, helpful, and calm under pressure-you've got empathy and hustle Please Note: This is an in-office position based in our Allentown or Bethlehem offices. Remote work is not available.

Keywords: Cross Key Management, Philadelphia , Real Estate Transaction Coordinator, Legal , Allentown, Pennsylvania