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Matter Mobility Data Administrator

Company: Fox Rothschild LLP
Location: Philadelphia, PA
Posted on: October 5, 2021

Job Description:

Matter Mobility Data Administrator

Philadelphia, PA

Administer enterprise-wide document management systems and related procedures to allow Law Firm to capture, store, retrieve, share, and destroy electronic records and documents. Oversee all technical aspects of mobilizing client records into and out of the Firm, collaborating with practice groups, administrative departments, the General Counsel, Office Administrators, and other relevant staff to ensure compliance with the Firms information governance processes and procedures. Conduct needs assessments to identify document management requirements of newly integrated attorneys. Collaborate with attorney, prior firm and IT personnel to retrieve matter data. Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata, as appropriate. Remain in communication with attorneys and Legal Administrative Assistants as new data comes in and track data that is received. Implement scanning or other automated data entry procedures, using imaging devices and document imaging software. Advise attorneys on opening matters as new data is received and provide cross references from old to new matters. Prepare and record changes to official documents and confirm changes with legal and compliance management staff. Write queries and join tables in SQL as well as design SQL scripts that can be easily manipulated to efficiently address similar future analyses.Maintain standards, follow best practices, and adhere to established system usage procedures to protect the integrity and authenticity of records. Oversee the purging of individual accounts based the Firms retention policies. Coordinate the work of matter mobility technicians ensuring that projects are completely in an efficient and timely manner. Evaluate matter mobility projects to establish timelines and resources to estimate the work needed and to effectively manage project execution. Work closely with Chief Information Governance Office and Director Information Governance on building a matter mobility team. Keep abreast of developments in document management technologies and techniques and maintain an in-depth understanding of industry trends and evolving technologies.

MUST have Bachelors Degree in Information Technology (Data Management and Analytics) AND 1 year of exp with matter mobility and data migration, writing queries and join tables for reports handle voluminous projects, deadlines and tasks through completion accurately, serving as a liaison between business users and technical teams to build applications based on business requirements, performing gap analysis to identify what business wants/needs and the requirements for proposed system, and working extensively with SQL server for data mapping and data validations using complex SQL queries AND knowledge of SQL, Excel, document management systems, preferably iManage, how to recognize data in load files and translate prior to import into iManage, how to combine multiple and manipulate data, and the collection, analysis/review, secure transport, and documentation of electronic client data.

Apply for this position with Fox Rothschild LLP at, req # MATTE002289. EOE - vets, disability

Keywords: Fox Rothschild LLP, Philadelphia , Matter Mobility Data Administrator, IT / Software / Systems , Philadelphia, PA, Pennsylvania

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