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Payroll Assistant

Company: City of Philadelphia
Location: Philadelphia
Posted on: May 28, 2023

Job Description:

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

  • Impact - The work you do here matters to millions.
  • Growth - Philadelphia is growing, why not grow with it?
  • Diversity & Inclusion - Find a career in a place where everyone belongs.
  • Benefits - We care about your well-being. Agency Description

    The Managing Director's Office (MDO) manages and oversees the operations of the City. Working with five Cabinet-level Deputies, operational oversight is divided into specific departmental clusters: Health and Human Services, Community and Culture, Community Services, Public Safety and Criminal Justice, and Transportation and Infrastructure.

    The Administrative Services Unit (ASU) is the principal administrative and financial unit of the MDO. The ASU provides functional service and support to MDO employees and leaders to navigate City processes required to deliver services to the public.

    Job Description

    The Payroll Assistant will support the Payroll Unit of the Human Resources team within the Managing Director's Office (MDO) Administrative Services Unit (ASU). This position will be responsible for the timely and accurate processing of payroll records. This position reports to the Payroll Supervisor.

    Essential Functions

    Duties include, but are not limited to:
    • Review and process bi-weekly timesheets and/or timecards for accuracy and completeness.
    • Proof payroll documents and identify and resolve discrepancies
    • Effectively communicate and explain employee payroll and leave information
    • Learn the use of appropriate computer applications and related software pertaining to the processing of a departmental payroll
    • Answer frequently asked questions from employees relative to standard payroll policies
    • Review sick leave documentation and records to determine violations of sick leave policy
    • Assist with bi-weekly timecard audits
    • Run various reports - funeral leave, sick leave, and Assignment Time Information
    • Update payroll spreadsheets
    • Enter Oracle transactions related to supervisor changes
    • Assist with employment verifications
    • Assist with paycheck distribution
    • Assist Payroll Supervisor on a variety of special projects
    • Performs other duties as required Competencies, Knowledge, Skills and Abilities
      • Knowledge in Oracle database management system
      • Knowledge in payroll software
      • Ability to prioritize and organize workload, multi-task, adapts quickly to change, and deliver under the pressure of deadlines
      • Ability to manage multiple priorities with frequent interruptions
      • Strong organizational skills and attention to detail
      • Strong analytical and problem-solving skills
      • Flexibility to both work independently and as part of a team
      • Strong working knowledge in Microsoft Office Suite
      • Strong interpersonal skills with the capacity to collaborate across diverse teams and city departments
      • Strong communication and time management skills
      • Typing and data entry skills required
      • The ability to understand and answer questions of the complete employee handbook and Administration Board Rules. Work-Life

        Working hours are generally 37.5 hours per week. Our team is currently hybrid with both virtual and in-office days.

        • Associates Degree in Accounting, Finance or equivalent field of study preferred.
        • One (1) - Two (2) years experience working in Payroll required.
        • Two (2) - Three (3) years administrative experience working in an office setting required.
        • Experience working in a large organization or public sector environment preferred.
        • Any equivalent combination of education and experience determined to be acceptable by the Managing Director's Office, Human Resources. Additional Information

          TO APPLY: Interested candidates must submit a cover letter and resume.

          Salary Range: $45,000 - $50,000

          Did you know?
          • We are a Public Service Loan Forgiveness Program qualified employer
          • 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
          • We offer Comprehensive health coverage for employees and their eligible dependents
          • Our wellness program offers eligibility into the discounted medical plan
          • Employees receive paid vacation, sick leave, and holidays
          • Generous retirement savings options are available
            *The successful candidate must be a city of Philadelphia resident within six months of hire

            Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19.

            The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to

            For more information, go to: Human Relations Website:

Keywords: City of Philadelphia, Philadelphia , Payroll Assistant, Human Resources , Philadelphia, Pennsylvania

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