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HR Assistant/Receptionist

Company: Havis Inc
Location: Warminster
Posted on: November 23, 2021

Job Description:

Job Title: HR Assistant/Receptionist
Department: Office
Accountability: This position reports to the Director of Human Resources
Greet and screen visitors
Answer Phone - Screen and distribute calls
Sort and forward E- faxes to correct recipient
Notify appropriate staff when a visitor arrives for a scheduled meeting
Field customer requests for Fax # and directions to facility and other general information
Serve as gatekeeper for office staff regarding cold call salespeople
Prepare outgoing mail with postage and prepare certified mail when necessary
Sort and distribute incoming mail
Maintain funds and supplies for postage meter
Sort and enter A/P invoices
Prepare and mail payments for Accounts Payable
Maintain and order imprinted supplies such as envelopes and stationary
Prepare correspondence for Executives and Administration as needed
Manage inventory and order office supplies as needed
Manage lunchroom refreshment and coffee services
Stock conference rooms/training rooms/and coffee bars with coffee, condiments and water
Coordinate meals and meeting invitations for Quarterly Board of Directors Meeting
Manage calendar invites for employees birthdays/anniversaries
Prepare and mail birthday and anniversary cards to employees
Manage with visitor badges for non-company individuals
Perform other duties as assigned
High School Diploma or GED, some college a plus
Must have pleasant helpful manner
Must be comfortable with office equipment use and maintenance
Proficient in use of multi-line phone systems
Must possess a strong attention to detail and organization
Proficient computer skills
Ability to understand written and verbal instructions in English
Ability to work in a team environment and communicate effectively
Work Environment - Office/Manufacturing: *
Office Equipment
Chemicals, (See SDS)
Shop Area/Machinery
Company Details:
Havis is the leading manufacturer of products designed for mobile workers. Our company has a legacy dating back over 75 years as a trusted manufacturer and provider of mission critical equipment with a focus on the customer. Our headquarters is located in Warminster, Pennsylvania with another facility in Ivyland, Pennsylvania and a third in Plymouth, Michigan. We design, engineer and build safe, reliable, ergonomically efficient products. We strive to exceed our own high standards and our customers' expectations with flexible, integrated solutions. We pride ourselves in providing the finest quality products and services to our customers. We are committed to continually improving our products, our services and ourselves.
Havis, Inc. - Website:
Havis designs, manufactures and sells equipment for the mobile workforce
Headquartered in Warminster, PA with additional facilities in Ivyland, PA and Plymouth, MI
ISO 9001 Certified Quality Management System
Fast growing company in a niche but growing marketplace
Company offers Health, Dental, Vision and 401(k) Plan with matching contributions
100% Employer Paid STD, LTD and Life & ADD benefits
Generous Paid Time Off and Holiday benefits
Competitive pay commensurate with education, skills, and experience
Prepared by: Human Resources
Approved by: Director of Human Resources

Job Type: Full-time

Keywords: Havis Inc, Philadelphia , HR Assistant/Receptionist, Human Resources , Warminster, Pennsylvania

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