Sales & Marketing Administrative Assistant

Company: Garces
Location: Philadelphia
Posted on: April 2, 2026

Job Description:

The Garces Events Sales & Marketing department plans over 700 events per year that vary from corporate deliveries to weddings and large galas. Our events team has a focus on the Kimmel Center for Performing Arts, Academy of Music, and off-premise venues throughout the Philadelphia region. This position provides part time administrative support and organization for the Sales & Marketing team. The position will perform related duties as assigned by the Senior Sales Manager. They will also perform duties listed below as they relate to all client events, holiday planning, and graduation weekend. Specific duties include: Track and manage inquires (requests) Answer phones and transfer to sales managers or assist clients Maintain Reserve Cloud (event booking system) Coordinate small internal events Close out completed events Maintain convention calendar and outreach Create menus and labels for events as needed Submit commissions to accounting team Submit vendor check requests to accounting Maintain networking calendar Maximize & organize event collateral, supplies for promotional events, and signage inventory Assist Planners with event-based needs, such as updating event orders Send event orders to operations and culinary teams Process payments and refunds Send payment reminders and receipts Make signage for events Create E-blasts Instagram posting Run reports for the sales team Use Microsoft Office, Canva, and MailChimp for daily tasks Use InDesign for tasks as needed Employee must be fully vaccinated (COVID) upon hire. Job Type: Full-time Salary: $18.00per hour Schedule: 8 hour shift License/Certification: Driver's License (Preferred) Work Location: In person

Keywords: Garces, Philadelphia , Sales & Marketing Administrative Assistant, Hospitality & Tourism , Philadelphia, Pennsylvania