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Sales & Use Tax Manager

Company: Ascensus
Location: Dresher
Posted on: July 16, 2019

Job Description:

Section 1: Position Summary

This position will be responsible for the sales and use tax reporting for Ascensus.

Section 2: Job Functions, Essential Duties and Responsibilities

  • Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
  • Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always-- should be visible in your actions on a day to day basis showing your support of our organizational culture.
  • Prepare and/or review state and local sales and use tax returns with all related supporting documentation for assigned entities.
  • Maintain and update the various sales and use tax matrices for changes in taxing jurisdictions maintained by the Company.
  • Coordinate and maintain technical resources including outside tax specialists as needed.
  • Provide technical support to other departments, such as Legal and IT, for application of sales and use tax for contracts.
  • Prepare monthly journal entries for items taxed incorrectly and include supporting documentation.
  • Review Accounts Payable invoices, fixed asset purchases, and other documents as needed for use tax accrual determination.

    • Research state/local sales and use tax regulations using tax research libraries and other technical resources to determine taxability of products and services not found on Company tax matrices.
    • Reconcile balance sheet tax accounts monthly to ensure the accuracy of sales and use tax accounts.
    • Assist Finance and Tax staff with questions on invoice review and tax preparation to facilitate monthly return processing.
    • Maintain Tax Registrations Log with status and prepare new tax registrations as required.
    • Maintain sales and use tax filing calendars.
    • Assist in the tax integration process for acquisitions and legal entity restructuring.
    • Investigate sales and use tax notices and prepare correspondence as needed. Update Notices Log with status.
    • Manage sales and use tax audits.
    • Oversee Vertex software updates and generate monthly rates and tax accrual reports as needed.
    • Set up tax return e-filing and electronic payment on state websites as needed.
    • Train new staff on Tax department processes and preparation of tax filings.
    • Assist with tax planning and identification I implementation of tax savings opportunities.
    • Review selected vendors and tax law changes for potential refunds and assist with preparing refund petitions.
    • Oversee other special projects related to sales and use tax reporting.
    • Perform other duties as required or as directed.


      • N/A

        Section 3: Experience, Skills, Knowledge Requirements

        • PC skills in Excel, Word, and PowerPoint.
        • Oracle and Vertex reporting experiences a plus.
        • Strong written and verbal communication skills.
        • Ability to handle multiple priorities.
        • Bachelors degree in accounting or finance required.
        • CPA a plus.

          We are proud to be an Equal Opportunity Employer

          Ascensus is a place to have a career, not just a job. As the largest US independent retirement and college savings services provider, we put our focus on people. Our culture is guided by sound principles, is committed to high standards, operates with transparency, and welcomes diversity. When you join our team, you get to go to work every day knowing that you help over 6 million Americans save for retirement and college.
          Ascensus is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital or veteran status, disability or handicap, sexual orientation or any other basis prohibited by applicable law. Ascensus also takes affirmative action to employ, and advance in employment, qualified women, minorities, and covered veterans. Ascensus also makes reasonable accommodations for qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state laws

Keywords: Ascensus, Philadelphia , Sales & Use Tax Manager, Executive , Dresher, Pennsylvania

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