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Executive Assistant- Deputy Director of Commerce Office of Economic Op

Company: City of Philadelphia
Location: Philadelphia
Posted on: December 2, 2017

Job Description:

Executive Assistant- Deputy Director of Commerce Office of Economic Opportunity

  • 1515 Arch St, Philadelphia, PA 19102, USA
  • Full-time Company Description With a workforce of over 30,000 people, and opportunities in more than 1,000 different job categories, the City of Philadelphia is the fifth largest city in the United States and one of the largest employers in Southeastern Pennsylvania. As an employer, the City of Philadelphia operates through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. Through these principles, we strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential. AGENCY DESCRIPTION Works with the Philadelphia business community to build internal and external alliances with Minority ("MBE"), Women ("WBE") or Disabled ("DSBE") owned business enterprises (collectively "M/W/DSBEs), with the City of Philadelphia, and with private industries to help develop strong, mutually beneficial relationships that facilitate successful networking opportunities. Job Description The Office of Economic Opportunity is looking for a professional individual who is able to work in a high-level environment and interact as a liaison and at all levels of City Government. A results-oriented candidate that works well with others prioritizing projects and accomplishing tasks on time and with attention to detail, accuracy, and thoroughness. The position is primarily responsible for a variety of clerical and administrative duties that are necessary to run the office effectively. Examples of work include but not limited to scheduling meetings, answering phones, editing and typing documents. ESSENTIAL FUNCTIONS
  • Managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the Deputy Commerce Director schedule is followed and respected. Provides "gatekeeper" and "gateway" role,
  • Communicates directly, and on behalf of the Deputy Commerce Director, with staff, internal department, City leaders, and others, on matters related to OEO's programmatic initiatives.
  • Ability to research, prioritize, and follow up on incoming issues and concerns addressed to the OEO Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the OEO and internal departments;
  • Works closely and effectively with OEO director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, and other correspondence,
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Experience with planning and implementing large-scale events
  • Related duties as required

  • Proficient with Microsoft Office tools (e.g. Word, Excel, PowerPoint, etc.) Knowledge of SharePoint and InDesign a plus
  • Must have excellent word processing and editing skills. All documents must be prepared in a thoroughly professional manner
  • Strong organizational skills and multi-tasking as well as attention to detail
  • Strong interpersonal skills
  • Strong communication skills both written and verbal
  • Ability to make quick decisions and judgment calls
  • Delegation skills

  • Completion of a Bachelor's degree from accredited college
  • At least 1-3 years of clerical/secretarial experience preferred

    Salary: $43,000 Additional Information Please include a resume and cover letter with your application. Successful candidate must be a city of Philadelphia resident within six months of hire. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at (see application details) or send an email to [email protected] For more information, go to: Human Relations Website: Job Location

    Keywords: City of Philadelphia, Philadelphia, Executive Assistant- Deputy Director of Commerce Office of Economic Op, Executive, Philadelphia, Pennsylvania

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