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Administrative Assistant 2 - Wealth Management

Company: Wells Fargo Bank
Location: Monroeville
Posted on: February 16, 2020

Job Description:

Job Description

Important Note: During the application process, ensure your contact information (email and phone number) is up to date and upload your current resume when submitting your application for consideration. To participate in some selection activities you will need to respond to an invitation. The invitation can be sent by both email and text message.? In order to receive text message invitations, your profile must include a mobile phone number designated as ?Personal Cell? or ?Cellular? in the contact information of your application.

At Wells Fargo, we want to satisfy our customers? financial needs and help them succeed financially. We?re looking for talented people who will put our customers at the center of everything we do. Join our diverse and inclusive team where you?ll feel valued and inspired to contribute your unique skills and experience.

Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

Wealth and Investment Management (WIM) businesses build enduring client relationships through sound, thoughtful and objective advice. We help our clients by developing individualized plans for everything from retirement goals to business succession planning, to family legacy intentions. Services include comprehensive planning and advice, investment management, brokerage, private banking, estate planning strategies, trust, and both individual and institutional retirement.

The Administrative Assistant 2 position will support the Private Bank in the Philadelphia market.? Responsibilities include screening and selectively handling phone calls; creating various correspondence;? coordinate complex meetings and travel arrangements;? prioritize and manage daily emails;? prepare expenses;? proxy for various internal systems;? privy to sensitive information as it pertains to the LOB; assisting with budgets;? supporting and facilitating larger projects requested by others: Marketing, and Facilities teams. Will work with Microsoft Dynamics CRM,? Concur, Time Tracker,? and SharePoint.

Job duties:

--- Communicate and interact? with Wells Fargo management, and occasionally with customers and referral sources
--- Compose complex and/or confidential correspondence to internal and external clients and business partners
--- Develop familiarity with callers and maintain fine-tuned sense of priority of callers and time sensitivity of matters
--- Plan and execute internal special meetings
--- Acts as an information source on departmental/business unit policies and procedures
--- Coordinate with contractors to ensure all office equipment and operations are fully functioning.

Additional duties may include:

--- Compiling information and preparing moderately complex reports using appropriate software.
--- Balancing routine general ledger lines and/or expense accounts.
--- Assisting with personnel/payroll processing and record keeping.
--- Answering questions regarding business unit policies and procedures.
--- May work closely with both internal and external customers to meet their service needs.
--- May be responsible for providing support to the business line staff in the areas of reporting, customer/business documentation, sales and service goals.
--- May monitor and assist with forecasting monthly budget. Performing special projects as requested.
--- Forecasting monthly budget.
--- Performing special projects as requested.
--- Order supplies

Required Qualifications

--- 1+ years of clerical experience demonstrated through work or military experience

Desired Qualifications

--- Financial industry experience
--- Wealth management experience
--- Excellent verbal, written, and interpersonal communication skills
--- Intermediate Microsoft Office skills
--- Strong attention to detail and accuracy skills

Other Desired Qualifications

--- Effective organizational, multi-tasking, and prioritizing skills
--- Ability to work independently, proactively, innovatively, and creatively while exercising sound judgment
--- Experience supporting mid to senior level managers
--- Experience managing complex calendaring and expense reports
--- Experience managing personal and confidential company materials with sensitivity and discretion
--- Must be highly focused and results oriented in supporting complex, deadline driven operations, exercise sound judgment and problem solving skills.
--- Demonstrated ability to be self-directed and complete projects with limited direction
--- Demonstrated ability to speak effectively and confidently with all levels of management

Street Address

PA-Philadelphia: 1 S Broad St - Philadelphia, PA

Disclaimer

All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.

Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

Keywords: Wells Fargo Bank, Philadelphia , Administrative Assistant 2 - Wealth Management, Executive , Monroeville, Pennsylvania

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