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Facilities Project Manager

Company: VIRTUA
Location: Marlton
Posted on: February 16, 2020

Job Description:


Summary:

Plan, facilitate and manage facilities projects according to approved project plan, deadlines and budget.

Perform resource planning and management; coordination of work effort, team members and third-party contractors or consultants in order to deliver projects according to plan.

Define project's objectives and oversee quality control throughout its life cycle.

Assess for potential process and flow changes due to project implementation.

Lead vendor selection process, management and documentation throughout all phases of the project.

Position Responsibilities:

--- Coordinating, leading and communicating with key stakeholders involved in the planning, designing, construction process and occupancy to ensure feedback has been considered and expectations met.

--- Develop comprehensive equipment, furniture/artwork and signage budget, plans and inventory lists, based upon end user needs. Coordinate procurement process with Capital Contract Manager and signage design through Marketing.

--- Assist contractors and vendors in understanding key stakeholder requests, clinical processes and flow.

--- Collaborate with Operational Leaders to set project expectations, clearly define roles and responsibilities and ensure timely escalation of issues that could lead to project delays or failure.

--- Assist project managers in developing project budgets with furniture, equipment, signage and art work.

--- Lead team in the development and documentation of move plans, educate staff to plan, conduct drills and facilitate actual move to new facility.

--- Evaluate resource requirements (staff, system, training, consultant and equipment) for facilities projects, manages project plan and budget, and works with key stakeholders to define scope and objectives.

--- Manage project budget including tracking invoices, purchase orders, payments, consultant time and travel, operating within budgetary guidelines and justifying variances.

--- Lead vendor selection process including identification of critical success factors, develops requests for information (RFI) and manages vendor demos.

--- Support Project Team (Contractor, Consultants, etc.) through township planning board approval process.

--- Coordinate and assist Administrative Director on projects, as needed.

Position Qualifications Required / Experience Required:

Minimum of 5 years experience managing teams and departmental projects, or equivalent related experience.

Experience with Microsoft Office including Excel and Visio, Microsoft Project, and other hospital systems.

Excellent analytical, written/verbal communication and organizational skills required.

Ability to work at detail level as well as on a more global level.

Experience with project management and ability to document process requirements.

Must have a positive, flexible attitude, work well autonomously and with a team, independently manage multiple large projects simultaneously and provide assistance to less senior staff.

Required Education:

Bachelor's degree in, Business Administration, Clinical area or related experience.

Training/Certifications/Licensure:

Project Management certification or plan to obtain certification within first year in role.

Training in Lean Six Sigma, CAP and WorkOut, Green Belt and/or Project Management certification preferred.

Keywords: VIRTUA, Philadelphia , Facilities Project Manager, Executive , Marlton, Pennsylvania

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