Real Estate Executive Assistant

Company: Martin Rodriguez Real Estate
Location: Philadelphia
Posted on: February 19, 2026

Job Description:

Job Description Job Description Are you a systems-savvy , process-driven , get-things-done kind of person who thrives behind the scenes? Do you love taking ideas and turning them into smooth, repeatable workflows that drive real results? We’re looking for an Operations Champion to become the backbone of a high-performing real estate business. This is a unique opportunity to help shape a growing team and build a career inside one of the most dynamic brokerages in Philly. We are now seeking an Executive Assistant to help support and scale the business. The ideal team member is someone who thrives in a fast-paced environment, values accountability, and is passionate about creating operational excellence behind the scenes. Location: In-office at KW Empower, 728 S. Broad St., Philadelphia, PA Start Date: Immediate Schedule: Monday - Friday 9 am - 5 pm, with occasional nights and weekends for client events Compensation: $55,000 - $70,000 base salary, plus performance-based bonuses What You’ll Get: Insurance Stipend Opportunities for Professional Development A seat at the table as we grow and scale something meaningful Compensation: $55,000 - $70,000 yearly Responsibilities: Manage and improve operational systems: lead gen, listings, transaction coordination, and team workflows Build and maintain Monday.com dashboards, checklists, and automations Oversee team projects, weekly priorities, and KPI tracking Document SOPs and create a structure around day-to-day processes Assist with financial reporting, vendor coordination, and event logistics Ensure quality control across marketing, database management, and client communications Act as a trusted right-hand to the team leader, keeping things on track and moving forward Qualifications: 2–3 years of experience in operations, team coordination, or business administration (real estate experience is a plus) Strong organizational skills and a systems-minded approach to workflow and task management Tech-savvy: familiarity with tools like Google Workspace, Project Management Tools like Monday.com, Canva, and CRMs Clear communicator, both written and verbal, and able to hold others accountable professionally Comfortable working in a fast-paced, small-team environment Must have access to a car and be willing to drive for occasional errands or meetings About Company Martin Rodriguez is a top-producing real estate agent, serving clients across Philadelphia and the Main Line. Known for his professionalism, responsiveness, and deep market knowledge, Martin has built a reputation for delivering exceptional client experiences and results. As a relationship-driven leader, Martin takes pride in truly listening to his clients' needs and providing tailored strategies to help them achieve their goals—whether buying, selling, or investing. He credits his business success to staying client-focused, thinking creatively, and consistently improving systems and service. Martin is a visionary thinker with a strong track record in real estate sales and leadership.

Keywords: Martin Rodriguez Real Estate, Philadelphia , Real Estate Executive Assistant, Customer Service & Call Center , Philadelphia, Pennsylvania