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Publication Coordinator & Document Specialist

Company: Kelly Services
Location: Horsham
Posted on: May 6, 2021

Job Description:

Publication Coordinator & Document SpecialistKelly is currently seeking a Publication Coordinator & Document Specialist for a on-going engagement at one of our Global clients in Horsham PA.This role is a full-time, offering our enhanced benefit package options. As a Kelly employee within this group, you will be eligible for Medical, Dental, 401K and a variety of other benefits options to choose from. This includes paid time off, including holiday, vacation, and sick/personal time unless told otherwisePosition Summary:* Documentation--and publication support for entire Medical Affairs Publications group across all products. * Maintain records for various types of documents (electronic and/or hardcopy) in accordance with Health Insurance Portability and Accountability Act (HIPAA) and internal regulatory guidelines.* Provide general administrative support to the Senior Director, Medical Affairs Writing Group and staff. Maintain calendars, prepare expense reports, arrange large-forum document review meetings and prepare agendas. * Arrange detailed travel plans and itineraries; generate meeting agendas, group meeting minutes for distribution, and assist with preparation of PowerPoint presentations.Responsibilities:* Provide meeting scheduling support with internal and external professional contacts including meeting coordination with external authors. Coordinate and arrange meetings for the Medical Affairs Writing Group at large including group meetings and functions.* Serve as Publication Coordinator by circulating and coordinating the internal review of publications, and document internal review from: (a) Regulatory representative as per GDL-06016, and (b) CDTL, GMAL, Legal/Patent representative as per SOP-10100.* Provide general administrative support to the Senior Director, Medical Affairs Writing Group and staff. Maintain calendars, prepare expense reports, arrange large-forum document review meetings and prepare agendas. Post/upload the publication tracking sheets to the SharePoint site from the GI and Rheumatology Publication Team meetings. Maintain a journal library for the group. Provide a recaptioning function to the Medical Affairs Writing Group at large. Assist the team with meeting preparations, WebEx set up, training, and meeting preparations, IT support requests, and tasks as assigned.* Procurement of document approvals and signatories; preparing professional internal correspondences, assist with procurement of copyright approvals; securing and filing author disclosure forms; support record document retention in accordance with legal and regulatory guidelines; scan and provide the original signature sheet for regulatory documents to the appropriate individual as directed. Serve as Records Coordinator for Medical Affairs at the Spring House location. Maintain all training logs and absences/paid leave records for the group.Qualifications: * A minimum of a BA or BS is required* Experience with publication co-authoring or support * Medical Writing preferred * Ability to collaborate with various departments, maintain journal library documents, and act as a self-learner * Experience managing projects * Proficiency in MS Office: Word, Excel and PowerPoint Why Kelly--?Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire talented people just like you. Every day, we match science professionals with dream jobs that fit their skills and interests-it's the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background/education in science, so we know a thing or two about the science market and how to get you noticed.About Kelly--At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world. Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.]]

Keywords: Kelly Services, Philadelphia , Publication Coordinator & Document Specialist, Advertising , Horsham, Pennsylvania

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