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Portfolio Admin Assistant

Company: Glocap
Location: New York
Posted on: November 20, 2019

Job Description:

COMPANY: Investment Management
POSITION: Portfolio Admin Assistant
HOURS: 9:00am-6:00pm
COMPENSATION: Up to $85K DOE + Bonus + Benefits
BACHELOR'S DEGREE REQUIRED: Required

Responsibilities:
--- Assist and interface with clients with regard to remittances, deposits, stock receipts, stock gifts and reporting needs.
--- Collaborate, back-up, and support all team members with the goal of serving clients
--- Develop excellent working relationships with the firm's clients
--- Prepare and assist new clients with account opening paperwork for the advisor and the custodian.
--- Continuously review clients' accounts for cash availability, maturing securities, corporate actions, trade activity, cash movements for remittances and payment of invoices.
--- Prepare monthly/quarterly/semi-annual/annual mailings.
--- Set up new accounts on the Firm's CRM and reporting system.
--- Ensure that information in the CRM system is accurate and up to date.
--- Prepare quarterly reports and presentations using PowerPoint.
--- Prepare date of death valuations and reporting.
--- Initiate and track cash movements regarding capital calls and distributions relating to private securities.
--- Communicate with custodians to resolve issues.
--- Liaise with clients' accountants and attorneys on various matters.
--- On a rotating schedule, provide phone coverage for receptionist during lunch and breaks.
--- Vote and reconcile proxies.

Qualifications:
--- Bachelor Degree required
--- Five years or more experience working at a financial services/investment advisory firm
--- Strong written and verbal communication skills
--- Strong organizational and planning skills
--- Excellent attention to detail
--- Experience with Word and Excel required
--- Knowledge of Satuit CRM
--- Advent Axys, Moxy experience preferred
--- Verification of identity, education, prior employment, and references may be required

Keywords: Glocap, Philadelphia , Portfolio Admin Assistant, Administration, Clerical , New York, Pennsylvania

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