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Executive Administrative Assistant

Company: Volt Workforce Solutions
Location: King Of Prussia
Posted on: November 11, 2019

Job Description:

Executive Administrative Assistant in KNG OF PRUSSA, PA at VoltDate Posted: 10/23/2019Job Snapshot

  • Employee Type: Contingent
  • Location: KNG OF PRUSSA, PA
  • Job Type: Administrative/Secretarial
  • Duration: 100 weeks
  • Date Posted: 10/23/2019
  • Job ID: 193842
  • Contact Name Volt Branch
  • Phone 2155610104Job DescriptionAre you looking to partner with a high level executive? We have the perfect direct hire opportunity in the Greater Philadelphia Area. Looking for a polished Executive Assistant.Responsibilities
    • Directly supports leadership, in terms of calendar, travel, expenses, coordinating key departmental meetings and generating Board of Directors materials. Also, provides support to other senior level executives across the organization as needed.
    • Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
    • Makes high-level contacts of a sensitive nature inside and outside the company.
    • Handles details of a highly confidential and critical nature.
    • Screens callers, mail and visitors for the Market Access organization.
    • Maintains phone contacts and calendars, schedules and coordinates internal and external meetings as needed.
    • Manage appropriate MA team projects
    • Assist with onboarding process as neededQualifications
      • Bachelors degree or equivalent with a minimum of 7-10 years of directly related experience required.
      • Previous experience supporting senior level executives is required.
      • Pharmaceutical Industry experience highly preferred.
      • Well-organized individual able to coordinate meetings for senior leaders and to prioritize in a fast-paced operating environment.
      • Demonstrated ability to manage an external facing role with diplomacy and grace dealing with senior leaders in the biotechnology industries as well as individuals at regulatory agencies or governmental organizations.
      • Ability to maintain confidentiality of highly sensitive information, interactions, and situations.
      • Ability to prioritize, meet deadlines, and complete multiple simultaneous projects and tasks.
      • Must be detail-oriented with demonstrated ability to manage multiple high priority tasks and projects simultaneously.
      • Strong keyboarding, editing, proofreading, grammar, and scheduling skills.
      • Excellent organizational, verbal, and written communication skills as well as strong interpersonal skills required.
      • Ability to work with minimal supervision and apply good judgment.
      • Proficient in Microsoft Outlook, Word, Excel and PowerPoint.
      • Experience with contracts and ProcurementIn order to promote this harmony in the workplace and to obey the laws related to employment, Volt maintains a strong commitment to equal employment opportunity without unlawful regard to race, color, national origin, citizenship status, ancestry, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity, gender expression, marital or parental status, age, mental or physical disability, medical condition, genetic information, military or veteran status or any other category protected by applicable law.

Keywords: Volt Workforce Solutions, Philadelphia , Executive Administrative Assistant, Administration, Clerical , King Of Prussia, Pennsylvania

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