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Senior Program Coordinator, Office of International Affairs

Company: American Association for Cancer Research
Location: Philadelphia
Posted on: January 9, 2018

Job Description:

Posted November 02, 2017

Senior Program Coordinator, Office of International Affairs

American Association for Cancer Research

Philadelphia, PA, United States

Full Time

  • AACR Jobs

    Organizational Profile:

    The American Association for Cancer Research (AACR), with more than 37,000 members residing in 108 countries, is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research. Its mission is to prevent and cure all cancers. The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in the cancer field as well as in related biomedical sciences. AACR publishes eight peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 19,400 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in and reasons for hope in the biology, detection, diagnosis, treatment, and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy.

    Job Summary:

    Provides overall administrative and organizational support to the Director. Position involves coordinating, tracking, and maintaining all communications related to organizational committee appointments, relevant teleconferences, programs (meetings, conferences workshops, etc.), as well as external relations with third party vendors/contractors and other departmental duties, as assigned.

    Major Duties and Responsibilities:

    • Facilitates and supports effective communication internally between AACR departments and divisions, as well as externally between the organization and its members

      • Assists the Director and serves as a liaison with colleagues and external vendors to coordinate various aspects of AACR international conferences, meetings and workshops, including logistics, program development, marketing, and sponsorship.

      • Assists with preparation of relevant events held at the AACR Annual Meeting (logistics, food and beverage, PowerPoint slides, handouts, ads, etc.)

      • Coordinates the administration of travel awards for international attendees to the AACR Annual Meeting

      • Coordinates materials and binders for relevant meetings

      • Maintains calendar to track program deadlines

      • Assists with drafting, proofreading, and editing various correspondences for distribution (e.g. meeting minutes, committee-related letters, organizational announcements, etc.)

      • Facilitates communications with the AACR International Affairs Committee and Regional Advisory Subcommittees, coordinating teleconferences and meetings, drafting meeting minutes, and maintaining rosters and appointment tracking histories.

      • Maintains extensive filing of all data systems (Excel, Access, Word) needed to suggest and track committee appointments

      • Enters and updates data within internal membership database (iMIS)

      • Provides general, comprehensive administrative support, as needed, in developing and implementing new initiatives and programs

      • Researches and provides reports, as needed, regarding the activities of international cancer research leaders and organizations.

        • Coordinates travel arrangements (flights, ground transportation, visa applications) for Director and other AACR colleagues, as needed.

        • Performs other tasks and essential functions to support the portfolio of the AACR---s Internationals programs, as needed


          • 5-7 years of administrative experience, preferably in a non-profit, academic, or scientific environment

          • Excellent organizational skills and keen attention to detail

          • Excellent oral and written communication skills

          • Ability to handle multiple tasks/projects and meet deadlines

          • Ability to maintain confidentiality and follow through with assigned tasks

          • Ability to manage large amounts of data and information

          • Ability to work well both independently and in a team environment

          • Ability to interact with organizational staff and membership body in a professional manner.

          • Strong interpersonal skills

          • Excellent writing, editing, and proofreading skills

          • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

          • Knowledge in database maintenance and management

            Education and Training:

            • Bachelor---s degree (Masters Preferred)

            • Fluency in one foreign language a plus

            • Familiarity with scientific and medical terminology

              How To Apply:

              Please submit your cover letter and resume (including salary history) to:

              Human Resources

              P.O. Box 40138

              Philadelphia, PA 19106


              Fax: (215) 440-1045

              Equal Opportunity Employer

              Keywords: American Association for Cancer Research, Philadelphia, Senior Program Coordinator, Office of International Affairs, Administration, Clerical, Philadelphia, Pennsylvania

              Click here to apply!

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