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Secretary Elementary Middle School

Company: Girard Estate
Location: Philadelphia
Posted on: November 23, 2021

Job Description:

Girard College is a full-scholarship boarding school that fosters intellectual curiosity, social development and emotional growth in academically focused students from underserved communities. We ensure every student the opportunity and the means to achieve excellence and preparation for advanced education through purposeful academic and residential programs.
Summary:The Elementary / Middle School administrative assistant performs secretarial/administrative tasks that support the Elementary/Middle School Dean. Hours are from 7:30am -3:30pm, Monday through Friday.
Duties and Responsibilities:Provide secretarial and administrative support to the Dean by:

  • takes calls/emails from staff, parents etc..
  • provides information and routing calls/emails as needed;
  • prepares all correspondence; and newsletters
  • schedules substitutes
  • prepares all report card documents
  • schedules vans and busses for field trips;
  • prepares reports, certificates, handbooks and other publications;
  • supervises faculty and staff attendance
  • distributes information to faculty
  • tracks expenditures and process check requests/reimbursements;
  • assists with special student arrangements
  • assists in maintaining the departmental budget, ordering resources, books, snacks, office supplies and equipment;
  • inventories and distributes all books and supplies
  • prepares and oversees distribution of all catering requests
  • monitors all credit card expenses and prepares monthly report
  • performs all other related work as needed
    • Advanced PC skills in Microsoft Office; Word and Excel; the ability to create power point presentations; prepare newsletters, form letters, bulletins, spreadsheets, mail merge, etc.;
    • The ability to learn Veracross our student tracking system and to learn all internal systems such as E-requester and MPulse.
    • Excellent verbal and written communication skills for contact with the students, families, and Girard staff
    • Organized and detail oriented
    • Proven ability to work collaboratively
    • Ability to work in a team environment, to work independently when appropriate, and to take the initiative when work needs to get done
    • Ability to maintain confidential information.
    • High School degree plus four years of related experience, education may be substituted for experience on a year for year basis

Keywords: Girard Estate, Philadelphia , Secretary Elementary Middle School, Administration, Clerical , Philadelphia, Pennsylvania

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