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Executive Administrative Assistant

Company: J&J Family of Companies
Location: Spring House
Posted on: February 17, 2020

Job Description:

Janssen Research and Development,L.L.C., a member of Johnson and Johnson's Family of Companies, is recruitingfor an Executive Administrative Assistant Immunology Development to belocated in Spring House, PA.At the Janssen Pharmaceutical Companies ofJohnson & Johnson, we are working to create a world without disease.Transforming lives by finding new and better ways to prevent, intercept, treatand cure disease inspires us. We bring together the best minds and pursue themost promising science. We are Janssen. We collaborate with the world for thehealth of everyone in it. Learn more at www.janssen.comand follow us @JanssenGlobal.The Executive AdministrativeAssistant (EA) is responsible for providing comprehensive administrativesupport to the Head of Immunology Portfolio Management & ExternalInnovation and senior leaders of this team. KeyResponsibilities:Performing project coordinationduties and administrative support for the Head of Immunology PortfolioManagement & External Innovation and Portfolio Strategy Implementationteam:

  • complex and highly fluid calendar coordination,including scheduling and arranging meetings with internal and externalpartners
  • preparing documents of a highly confidential andsensitive nature such as presentations, memos and correspondence, expensereports
  • closely partnering with internal teams to create anddistribute pre-reads and training materials
  • domestic and international travel arrangements
  • tracking communications and gathering analytics
  • event coordination
  • Proficiency at utilizing and innovating on currenttechnology platforms, including Excel, Outlook, PowerPoint, Word, web pagenavigation, Concur, SharePoint, Yammer, WebEx (BT meetings), Skype, GlobalConnect, Workday, Our Source, e-marketplace, selecting apps for meetings,getting apps approval through Apple Store, leveraging tablet and phonedevice capabilities, and loading content into apps for meetings.
  • Coordinating and administering Global Services ServiceExcellence & Experience engagements by managing statements of work andpurchase orders; tracking expenditures and follow-up on actual expenses invariance reports; processing invoices and tracking against monthlyreports; developing periodic reporting and communicating purchase orderstatus reports
  • Fostering positive relationships while interacting withstaff and various levels of management from within and outside of Johnson& Johnson to provide or gather information often of a sensitivenature.
  • Building strong relationships with administrativeprofessional within the Immunology Organization to ensure efficient andeffective collaboration fostering an atmosphere of engagement as well aswith EAs of other management team members
  • Achieving results in the absence of day-to-day guidance
  • Maintaining strict confidentiality and exercisingindependent discretion and judgment to solve complex problems.Qualifications
    • A minimum of a high school diploma is required, and anAssociate's or Bachelors Degree is preferred.
    • A minimum of 7 years of experience supporting seniormanagement is required
    • Ability to anticipate executive needs and collect or prepareinformation for executive review and action, with strong organizational skillsand attention to detail required.
    • Ability to manage multiple priorities, maintainconfidentiality, and operate with poise and professionalism in a complex,high-profile, and rapidly changing environment is required.
    • Experience with MSOffice required. Ariba, eMarketplace,Aravo, Concur, Totality, and/ or running budgets is highly preferred.
    • Candidate must be computer and systems savvy andfoundational strength at process improvement and financial analysis
    • Excellent oral and written communication skills are required
    • Strong leadership, interpersonal, collaboration, analyticaland problem-solving skills are required
    • Sound judgment and discretion with ability independently toassess and resolve complex situations and shift priorities as the need arisesare required
    • Position is located in Spring House, PA.Johnson & Johnson is an Affirmative Action and EqualOpportunity Employer. All qualified applicants will receive consideration foremployment without regard to race, color, religion, sex, sexual orientation,gender identity, age, national origin, or protected veteran status and will notbe discriminated against on the basis of disability.Primary LocationUnited States-Pennsylvania-Spring House-OrganizationJanssen Research & Development, LLC (6084)Job FunctionGeneral AdministrationRequisition ID7748200205

Keywords: J&J Family of Companies, Philadelphia , Executive Administrative Assistant, Administration, Clerical , Spring House, Pennsylvania

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