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Administrative Asst I

Company: Resources For Human Development, Inc.
Location: Philadelphia
Posted on: February 16, 2020

Job Description:

Description/Job SummaryThe Admin is responsible for supporting the daily operations of the program and assists in all office duties including: participating in Fiscal duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation. A commitment to the RHD values should be demonstrated as job duties are performed.Responsibilities/DutiesThe Admin is responsible for supporting the daily operations of the program and assists in all office duties including: participating in Fiscal duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation. A commitment to the RHD values should be demonstrated as job duties are performed.

  • Represent the Shining Through program in a professional manner at all times and serve as liaison for vendors as directed
  • Purchase/order/distribute/maintain office supplies
  • Distribute memos to the sites and office staff as directed
  • Maintain office files with appropriate forms; organize and discard forms on an as needed basis
  • Answer office phone calls, relay messages to the appropriate individual, and check phone messages regularly throughout the day
  • Collect required paperwork or documentation from staff and clients as directed
  • Assist in distributing and maintaining site funds
  • Complete required employee forms related to payroll and employee status
  • Track employees on leave or that require medical follow up
  • Act as secondary manager in Lawson payroll system: Review and approve employee timesheets, process payroll weekly and track employee PTO as necessary or needed
  • Participate in distributing paychecks and mail all checks/paystubs that were not picked up by the end of payday
  • Coordinate new hire orientation which includes calling applicants, mailing, collecting and tracking required paperwork for all new hires
  • Complete employee criminal background checks and maintain records
  • Maintain and track employee data such as: required trainings, expired Staff Physical/TB Examinations and driver s licenses and other related employee documentation
  • Responsible for filing duties at the Shining Through office which includes creating and maintaining employee and program files in accordance with regulations
  • Attend scheduled trainings as required or assigned
  • Coordinate distribution of medications and medical supplies as needed to appropriate programs
  • Assist in coordinating vocational work crew duties and assignments
  • Submit appropriate documentation to custodial department noting new admissions, moves, deaths, etc.; follow-up with change forms as necessary
  • Utilize Microsoft Word, Excel, and Power Point to complete assignments
  • Provide assistance to Shining Through personnel in daily operations which includes but not limited to collection of paperwork/documentation, filing, correspondence to vendors/employees and/or all other duties as requestedIND123Required Experience3 years experienceRequired EducationAn Associate Degree from an accredited college with a major in Office Administration, Business, Applied Studies, Liberal Arts, or other related field, 1 year of experience in office administration and a valid driver s license. Bachelor s degree preferredORA High School Diploma/GED, with 3 years of experience as an Administrative Assistant, preferably in a human service agency and a valid driver s license.Required QualificationsQualifications include:
    • Ability to effectively communicate both verbally and in written form
    • Excellent verbal and interpersonal communication skills. Ability to interact with all clients and levels of staff
    • Self-motivated with the ability to apply and continually develop technical skills
    • Ability to support and implement RHD and Shining Through values and beliefs
    • Ability to take initiative and accept ownership and responsibility for assigned projects
    • Ability to establish priorities, coordinate work activities, multi-task, and meet deadlines in a dynamic, fast-paced open work environment
    • Ability to work well in a team and independently
    • Ability to utilize and navigate Microsoft programs and applications
    • Ability to travelProgram SummaryThe Admin is responsible for supporting the daily operations of the program and assists in all office duties including: participating in Fiscal duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation. A commitment to the RHD values should be demonstrated as job duties are performed.

Keywords: Resources For Human Development, Inc., Philadelphia , Administrative Asst I, Administration, Clerical , Philadelphia, Pennsylvania

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