PhiladelphiaRecruiter Since 2001
the smart solution for Philadelphia jobs

Administrative Associate

Company: American Heart Association
Location: Philadelphia
Posted on: January 17, 2020

Job Description:

OverviewAre you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.ResponsibilitiesAre you ready to take your administrative skills to the next level and help impact your community? We are looking to hire an experienced Administrative Associate to provide administrative, project management and community event support to our Community Impact team. This position provides support to assigned staff, events, initiatives and the office overall in an efficient, positive, proactive and customer-centric manner.Your Key Responsibilities will include (but not be limited to):

  • being an effective AHA ambassador through gaining knowledge about all aspects of providing logistics for community health events;
  • effectively responding to internal and external inquiries ensuring a professional and positive customer experience;
  • handling a variety of projects to support the team;
  • scheduling travel arrangements for assigned staff including but not limited to air, car, hotel and placing confirmations on the calendar for easy accessibility;
  • prepare meeting materials, room/venue reservations, catering, transportation arrangements, meeting invitations, operation of audio visual/videoconference equipment, taking meeting minutes;
  • processing invoices and expense reports;
  • effectively utilizes our accounts payable/receivable/budget software;
  • data processing and reporting utilizing Microsoft Dynamics, Excel and other data tools;
  • handles designated portion of day-of-event logistics.
  • covers mail, receptionist and other general office support as needed;
  • builds presentations and documents for meetings utilizing PowerPoint, Microsoft Word and other technology tools.In this role, you will be based in our Philadelphia, PA office and will report to the VP Community Impact, Philadelphia and the VP Community Impact/Inclusion.(Reasonable accommodations may be made to enable individuals with disabilities to perform the required functions.)QualificationsIf you would like to join our team and be a Relentless force for a world of longer, healthier lives , review the preferred skills and experience we are looking for below:
    • a college degree or some college preferred, at least a high school diploma or GED and a minimum of 2 years office support experience is needed;
    • advanced skills in Word, Outlook, Excel and PowerPoint are required;
    • strong database management experience;
    • experience in administrative support that includes simultaneously supporting multiple directors and/or events is helpful;
    • able to work in a fast-paced, time-sensitive environment;
    • able to prioritize and coordinate a heavy workload with minimal supervision;
    • possess excellent problem solving, above average communication and customer service skills;
    • convey a positive and professional image;
    • ability to compose correspondence in a professional and visually appealing manner;
    • willing to travel to events and meetings (TBD) as needed;
    • able and willing to work outside of standard hours as needed, including some evenings and weekends in support of events.To help you be successful you will have access to our award-winning learning platform, the Heart U, as well as various other training and support mechanisms locally and through our National Center.Salary/Benefits:Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills helping you grow and thrive at the American Heart Association.While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.Click on New Resume (or Existing Resume if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.At American Heart Association - American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke see other opportunities.Be sure to follow us on Twitter #TheAHALife EOE Protected Veterans/Persons with DisabilitiesLocation US-PA-PhiladelphiaPosted Date 4 days ago (1/10/2020 2:13 PM)Requisition ID 2019-5061Job Family Group Business OperationsJob Category Administrative/ClericalLocation: Philadelphia, PA

Keywords: American Heart Association, Philadelphia , Administrative Associate, Administration, Clerical , Philadelphia, Pennsylvania

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Administration, Clerical Jobs

Administrative Assistant (School)
Description: br br br br Administrative Assistant School br br br Job DetailsLevel EntryJob Location East Flatbush Early Childhood Center - Brooklyn, NYPosition Type Full TimeEducation Level High (more...)
Company: Birch Family Services
Location: New York
Posted on: 01/22/2020

Office Services Workflow Sr. Associate - Mail
Description: The Office Services Workflow Sr. Associate is a member of the on-site Williams Lea Tag team delivering exceptional customer service at our client locations. Responsibilities include workflow coordination (more...)
Company: Williams Lea
Location: New York
Posted on: 01/22/2020

Senior Executive Assistant - Office of the CIO
Description: , update
Company: BNY Mellon
Location: New York
Posted on: 01/22/2020

Junior level IT Admin w Windows Server 2012 +
Description: Junior level IT admin br br Will train the right person, goal is to start on desktop support, gradually migrate to Server
Company: Yoh
Location: New York
Posted on: 01/22/2020

Premier Banker (SAFE) - Main Branch Office (MBO)
Description: Job Description Important Note: During the application process, ensure your contact information email and phone number is up to date and upload your current resume when submitting your application for (more...)
Company: Wells Fargo Bank
Location: Philadelphia
Posted on: 01/22/2020

Data Entry Clerk - Work at Home
Description: Work at Home Data Entry - Customer Service Representative Earn money using your data entry clerk skills. Work remotely from home. For more information read our job posting and then visit our website. (more...)
Company: Work at Home Job Board
Location: Clifton
Posted on: 01/22/2020

Program Area Administrative Assistant
Description: Are you looking for the opportunity to contribute toward impactful projects of National importance br br br br Do you thrive in a dynamic, high-energy, customer-focused environment br br (more...)
Company: Johns Hopkins Applied Physics Laboratory
Location: Laurel
Posted on: 01/22/2020

Description: 351264BRTitle:ReceptionistWhat you'll do... :Do people think of you as friendly Are you able to work in a fast-paced environment .H R Block is seeking customer-centric seasonal Receptionists who can (more...)
Company: H&R Block
Location: Greenbelt
Posted on: 01/22/2020

Administrative Assistant
Description: Financial Services firm needs resourceful, detail oriented Sales Assistant to support
Company: Wealth Insight Group
Location: Eatontown
Posted on: 01/22/2020

Office Coordinator - Antepartum Testing - Days
Description: Location Brooklyn, New York Shift: Day United States of America Description: Experience a Mission-Driven Career Join the Antepartum Testing team at NewYork-Presbyterian Brooklyn Methodist Hospital, (more...)
Company: New York Presbyterian Regional Hospital Network
Location: Brooklyn
Posted on: 01/22/2020

Log In or Create An Account

Get the latest Pennsylvania jobs by following @recnetPA on Twitter!

Philadelphia RSS job feeds