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Administrative Assistant

Company: Rowan Companies
Location: Stratford
Posted on: December 5, 2019

Job Description:

Administrative Assistant Job no: ****** Work type: Regular part time Location: Stratford, New Jersey Categories: Administrative - Clerical SUMMARY Rowan University School of Osteopathic Medicine, Department of Cell Biology and Neuroscience is seeking an Administrative Assistant to perform support staff functions to the Department as described below. This position maintains timelines, prioritizes clerical support and provides administrative support ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Coordinates meetings and arranges seminars and events, including facility and catering arrangements. Works with travel agents, lodging and catering vendors. Makes travel arrangements and prepares meeting agendas. Attends meetings as a departmental representative, when necessary. Organize travel and schedules for visiting researchers and meetings within the department. Proficiency with word processing, spreadsheets, and presentation software to produce high-quality documents. Generates correspondence for signature. Processes travel request documents and travel expense documents for the department. Assists with the development of the organizational structure and methods of operation necessary for the performance of existing, new, or expanded functions of the department. Interacts with other departments regarding reimbursements and planning of guest speaker events to include entertainment forms, excel spreadsheets, purchase orders and non-PO payments. Maintains departmental Google calendar and 25Live Calendar. Maintains faculty publications are posted to the Department website as they are published. Maintains departmental lab coat supply and organizes regular cleaning and replacement with vendor. Maintains and orders express mail purchase orders, office supplies and laboratory research supplies for the department. Maintains copier lease agreements. Understands and adheres RowanSOM compliance standards as they appear RowanSOM Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Keeps abreast of all federal, state and RowanSOM regulations, laws and policies as they presently exist and as they change or are modified. Performs other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associates Degree in a related field or equivalent combination of education and experience. Experience may be substituted for degree. SALARY: This is a part-time position 32 hours per week WP 2000 Min. $ 22.39 Mid. $ 22.92 Max.$ 23.61 Advertised: Nov 20 2019 Eastern Standard Time Applications close: Dec 4 2019 11:55 PM Eastern Standard Time

Keywords: Rowan Companies, Philadelphia , Administrative Assistant, Administration, Clerical , Stratford, Pennsylvania

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