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Research Business Operations Coordinator (Hybrid)

Company: Federal Reserve System
Location: Philadelphia
Posted on: November 26, 2022

Job Description:

CompanyFederal Reserve Bank of PhiladelphiaThe Research Business Operations Coordinator will support the operations of the Banks Research Department. The duties and responsibilities consist of the following: Act as the primary support for department staff with travel advisement, staff environment, seminar and conference organization, and processing of expenses such as education and conferences. Provides recommendations for process improvements and assistance to staff as required. Under limited supervision, plans, manages, oversees, and coordinates our processes for clients of the Research department.Provides support with financial operations of the department by participating in oversight of budgeting deliverables such as monitoring expenses, preparing procurement and human resource analysis.Provides support in collaboration with department senior management and others for economist recruiting efforts offers suggestions on timelines, works with internal and external economist recruiting posting notifications and coordinates interview scheduling. Provides advisory support to department staff in relation to policies and procedures. Provides travel planning services, including complex international travel itineraries.Manages and plans, and/or coordinates research outreach, System, Bank, division, department, internal, and/or external events that are generally of a high profile and often include broad and diverse audiences. Develops and/or and supports events communication efforts, schedules programming, ensures event spaces meet requirements. Responsible for the successful execution of scheduled activities and adequate contingency planning. Collaborates with hosting Research economists offering guidance on scheduling agenda topics and technical support options.The Federal Reserve Bank of Philadelphia is one of the 12 regional Reserve Banks that, together with the Board of Governors in Washington, D.C., make up the Federal Reserve System. It helps formulate and implement monetary policy, supervises banks, savings and loan holding companies, and provides financial services to depository institutions and the federal government. The Federal Reserve Bank of Philadelphia serves eastern and central Pennsylvania, southern New Jersey, and Delaware.Recruiting:

  • Extensive knowledge and serve as the subject matter expert in full cycle recruitment efforts (full time hires, visiting scholars, interns, contingent workers, PhD students)
  • Manages the recruiting process by maintaining a large database of application and oversee confidential application materials.
  • Manages confidential applicant eligibility in coordination with the Legal department to ensure all legal aspects are addressed prior to interview.
  • Manages the job posting process for job ads to effectively recruit department talent using various research applications such as EconJobMarket, NABE, SSRN and JOE.
  • Manages the coordination of the summer intern program with on-boarding/off-boarding in collaboration with management staff.Non-Employee Program Coordinator:
    • Responsible for assisting in developing and adherence to departmental budget for non-employee expenses.
    • Responsible for development of detailed management reports for non-employee related expenses.
    • Collaborates with senior management in developing expectations for all non-employee programs.
    • Prepares and oversee contract letters for the visiting scholar program in coordination with Research management and Legal Department.
    • Manage and coordinates non-employee visiting arrangements for scholars.
    • Manage and works directly with economists on availability for scholar visits.Conference Planning:
      • Collaborates with Executive Vice President & Director of Research, Senior VP, multiple Vice Presidents, Department Officers, and Economists to develop external facing documents including meeting programs and agenda topic author coordination.
      • Manage and coordinates event service plans in accordance with best practices to achieve the highest standards of service for large research events.
      • Assist with providing assesses to the relevance and effectiveness of programming-recommends and implements changes as appropriate.
      • Oversees and implements web-based technology and other programs to reach targeted audience, develops concise communication and marketing plans.
      • Responsible for evaluating contracts for potential conferences in coordination with Banks Legal department and, also in-line with financial/procurement requirements.
      • Responsible for coordination of Procurement, Legal and Creative Services on contracts for internal or external events and provides direction to staff regarding outward facing web design.Financial Analysis:
        • Prepares in-depth analysis documents for Research managements use in reviewing financial position with regards to travel, conference and scholar costs.
        • Assists with purchasing of department technology/software in coordination with budget staff.
        • Assists the department by preparing internal support services and purchase requisitions.
        • Responsible for a purchasing card; reconciles monthly statements.
        • Responsible for processing of educational costs for Research Assistant graduate courses and maintain management reports of these related expenses.Additional Responsibilities:
          • Provides support for monetary policy briefings such as material coordination with strict monitoring of eligibility and knowledge of FOMC program policies as needed.
          • Prepares documents for FVP, Ethics Officer & CFO for international travel and reimbursement review consideration.
          • Partners with Information Security on international travel equipment allowances.
          • Assists with departmental budget planning and processes.
          • Verifies staff records to monitor attendance and send daily notifications to the department regarding absences.
          • Works with Research visitors in preparing expense reports and fee contracts and payments.
          • Contributes to maintaining the departments policies and procedures.
          • Other duties as assigned.Subordinates: NoneEducation and Experience:
            • Bachelors degree in Business Administration, Human Resources, Finance or Accounting, and/or minimum of 7 years in related work capacity.Knowledge and Skills:
              • Strong written and verbal communication skills.
              • Proficient skills in Microsoft Office 365, Outlook, Teams, Word, Excel, and PowerPoint. Various other applications such as Workday, Ariba and Adaptive are a plus. Willingness and ability to learn new technologies as needed.
              • Detail oriented with strong organizational skills, ability to multitask to meet tight deadlines.
              • Maintains composure and positive attitude under pressure in a fast-paced environment.
              • Ability to exercise independent judgment in making moderately complex business decisions based on Bank policies.
              • Strong interpersonal and communications skills, ability to work with individuals at all levels of the organization.
              • Ability to deliver concise details, effectively relay concerns, and recommend and implement changes as appropriate.
              • Ability to maintain a customer focus while successfully fulfilling business needs/expectations within bounds of policies and procedures.
              • Adaptable and flexible ability to adjust to new ideas, handle challenging tasks, and respond quickly to changes.
              • Ability to collaborate and share creative ideas and think out-of-the-box while working to exceed staff and external client requirements and expectations.Other Requirements: NonePhysical Requirements:
                • May require working at personal computer (PC) for extended periods of time.
                • May need to move boxes in normal office operations.To apply: Please upload your resume to the Attachments tab.Our benefit plans are designed to be the best fit for you at every stage of your career!
                  • Medical (4 options), Prescription, Dental (3 options), and Vision Insurance with no waiting period
                  • 401k/Thrift Plan with generous employer match
                  • Employer-funded Pension Plan
                  • Paid Vacation/Sick Time & Holidays
                  • Monthly $100 Commuter Allowance
                  • Flexible Spending Accounts and Healthcare Spending Accounts
                  • Flexible Work Schedule available in most departments
                  • Life Insurance and Long Term Disability Insurance
                  • Tuition Reimbursement
                  • Parental Leave
                  • Free onsite 24/7 Fitness Center including training classes, Peloton bikes and locker room / shower facilities
                  • Onsite Cafeteria & Coffee Shop
                  • Additional Convenience Benefits, Discounts and MoreThe Federal Reserve Bank of Philadelphia believes that diversity, equity and inclusion among our employees is essential to our success as an organization, and we want to recruit, develop and retain the most accomplished people from a diverse candidate pool. To support a workplace culture of belonging, we offer eight employee resource groups (ERGs) and a 100 percent rating on the Human Rights Campaign (HRC) Corporate Equality Index. The Federal Reserve Bank of Philadelphia is proud to be an equal opportunity workplace.We have eight employee resource groups (ERGs) to support a diverse workforce. Abilities (supporting disabilities and allies), African Heritage, Asian-Pacific, Freedom (supporting LGBTQ+ and allies), Talent Forward (supporting career growth), Women United, Working Families and Veterans. ERGs are open to all employees.We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job responsibilities, and to receive other benefits and privileges of employment.A requirement of this position is that you will be fully vaccinated against COVID-19 or qualify for a medical or religious accommodation.All Federal Reserve Bank of Philadelphia employees must comply with the Bank's ethics rules, which generally prohibit employees, their spouses/domestic partners, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies. If you or your spouse/domestic partner or minor child own such securities, and would not be willing or able to divest them if you accepted an offer of Bank employment, you should raise this issue with the Recruiter for this posting, who can provide you contact information for our ethics officer if necessary. You should review the Bank's Employee Code of Conduct (https://www.philadelphiafed.org/-/media/frbp/assets/institutional/careers/Full-Code-of-Conduct-with-Appendices-A-and-B.pdf) to ensure compliance with conflict of interest rules and personal investment restrictions.Background investigations and drug testing are required for all new hires as a condition of employment, after the job offer is made. Candidates for positions deemed as "safety sensitive" will also be screened for the presence of marijuana. Employment may not begin until the Bank accepts the results of the background investigation.All employees will be subject to FBI fingerprint / criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.This position requires access to confidential supervisory information and/or FOMC information, which is limited to Protected Individuals as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. Candidates who are permanent residents must sign a declaration of intent to become a U.S. citizen when eligible to do so and pursue a path to citizenship. Candidates who are not U.S. citizens or U.S. permanent residents may be eligible for the information access required for this position if they sign a declaration of intent to become a permanent resident and a U.S. citizen and meet other eligibility requirements. In addition, all candidates must undergo an applicable background check and comply with all applicable information handling rules.The above statements are intended to describe the general nature, level of work and the requirements of this position. They are not intended to be an exhaustive list of all responsibilities associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.This is not a 100% remote opportunity. You will be available to work on-site in at least a hybrid capacity.Learn more about (https://www.philadelphiafed.org/about-us) the Philly Fed and its culture. Learn more about working (https://www.philadelphiafed.org/careers) for the Philly Fed.Full Time / Part TimeFull timeRegular / TemporaryRegularJob Exempt (Yes / No)YesJob CategoryEconomics/ResearchWork ShiftFirst (United States of America)The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.Privacy Notice (https://www.kansascityfed.org/documents/7797/Workday_Privacy_Notice.pdf)OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United Statesone of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government.OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward.Why Our People Choose Us:Our reputation precedes usThere will always be room for personal growthOur people are firstYoull find the right balanceYour responsibilities will be meaningfulWe hope that you will be our future colleague.

Keywords: Federal Reserve System, Philadelphia , Research Business Operations Coordinator (Hybrid), Accounting, Auditing , Philadelphia, Pennsylvania

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