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Senior Accountant

Company: Corps Team / Mom Corps
Location: Mantua
Posted on: April 10, 2021

Job Description:

Our client, a busy family that owns multiple investment properties, is seeking a Accounant in Philadelphia.
The scope of work ranges from managing the principals' regular domestic accounts payable and receivable to handling matters related to insurance, banking arrangements and reconciliations, home contents insurance, health care insurance, financial problem-solving, payroll, tax records preparation, foundation charity payment administration, financial record keeping and reporting, and some HR-related work. On occasion, some administrative tasks may also be required. The core of the work combines elements of bookkeeping and accounting. It is highly detailed, demands meticulous and thorough attention to detail, and comprehensive hard-copy and digital record-keeping. It requires ongoing monthly trend analysis reports of all costs incurred. The nature of the position requires ease with multi-tasking which is the rule and not the exception.
Vendor Contracts

  • Organize, record and summarize all contracts by category. Update and track for accuracy all payments and related data relative to each individual contract in real time.
  • Ensure that all such records are always clearly and easily identifiable and accessible to employers .
  • Question and verify accuracy and appropriateness of all financial aspects of vendor contract proposals. Payables and Receivables: Track, monitor, critique, reconcile and recommend all payables invoices presented for payment, from point of dated receipt to payment.
    • Verify that all payment proposals and requests are reasonable and compare favorably to properly documented and recorded past invoicing.
    • Use QuickBooks to capture all key payables and receivables data, and to prepare and print requested reports. Any electronic payment through Quickbooks may only be authorized by one or other principal.
    • Ensure all credits are properly recorded in statements received. These include all retail store credits (including gift cards) received by one or other principal. Record all department store point and gift cards and communicate same to owner at weekly meetings.
    • Ensure that all credit slips received are tracked and filed; and that principals are aware of how to locate them.
    • Organize detailed spreadsheets, records and digital/hard copy files of payables and receivables as needed.
    • Automate payments, reports and other financial processes as much as possible.
    • Initiate trend reports to show significant variations in expenditures from like period to like period, at least for larger items of expense and otherwise if requested.
      • The employers need to know at any time both aggregate expenses and detailed expenses by category and/or account, in order to oversee their financial position. This requires preparation of monthly, annual and periodic long-term budgets; monitoring payments and variances to actual expenses relative to those budgets; and reporting variances to principals at least monthly. To include:
      • Regular outgoing payments for properties
      • Capital expenditures and tracking Fixed costs, separately, for each of two properties.
      • Tracking progress payments to a wide range of assorted vendors and subcontractors.
      • The principals need to know at all times where to locate current and past records for all vendors.
        • Research best possible insurance coverages and premiums and recommend same to principals
        • Serve as principal contact with insurance broker(s) for home, auto, health care and special items insurance.
        • Prepare (or have prepared) detailed schedules of insured items, based on periodic inventories and appraisals of items at both homes and any items in storage. To include description of insured item(s), purchase amount, purchase date, and most current valuation.
        • Update insurer promptly about insurable items purchased or sold
        • Monitor and record periodic inventory taking of principals' jewelry, artwork and antiques. Records:
          • Create and maintain accurate, precise, clear, and easily accessible written and digital records.
          • Scan and label all documents with fewest necessary hard copies filed. Original signed hard copies must be filed in the office. Labelling of documents is critical to help facilitate future searches for records.
          • Maintain only necessary hard copy records in the office. Properly control those sent to storage. Purge records annually if no longer needed. Maintain all key records for up to seven (7) years, except for tangible personal property records, whether in office or in storage, to be kept indefinitely. Financial Problem-Solving:
            • Handle a diverse range of domestic and international financial transactions related mainly to travel, home furnishing and related providers/vendors/builder/subcontractors.
            • Tackle issues related to payables and receivables
            • Taxes:
            • Ensure all state taxes on imported items are either paid promptly or, as directed by principals' accountant, captured in periodic tax returns.
            • Interface with principals' accountant (and investment manager) as needed.
            • Gather, sort and submit tax data for outside accountant to prepare taxes. Complete tax forms for signature by principals for assorted tax jurisdictions. (Note - Tax preparation proper is outsourced). Investments:
              • Interface with principals' investment manager (and accountant) as needed. Coordinate with investment manager the funding of multiple accounts as needed to meet principals' current and anticipated financial obligations. Banking:Oversee and reconcile all bank accounts at least monthly, to include a monthly reconciliation report to principal for approval.
                • Maintain a summary of both book and available balances in all accounts, on a master spreadsheet, at least weekly.
                • Record all bank deposits for accounting and tax report purposes
                • Ensure all check books and deposit slips are available as needed
                • Obtain petty cash from bank as needed by principals and selected vendors and ensure proper accountability for same.
                • Convert principals' cumulative coinage to notes, periodically, as needed. Payroll:
                  • Provide and track principals' domestic payroll including histories of employment / birthdates/ anniversaries/ salary and other compensation adjustments/ performance reviews, as well as maintain individual personnel files as instructed by labor counsel. Advise principals of all upcoming domestic employee employment and birthday anniversaries in advance
                  • Oversee the withholding of various employment taxes and other withholdings from payroll by outside payroll service and payment of same to various state and local authorities.
                  • Oversee the selection process for health care plans, for both employers and their employees.
                  • Oversee tracking of all domestic employee vacation time off.
                  • Interface as needed with third party payroll service (as of May 2016 and until further notice, this is Paychex).Other:
                    • May perform other sustainable financial and practical tasks as needed. May include interfacing with legal counsel, assorted vendors, and other third parties.
                      • Must have BS in Accounting
                      • 8+ years of solid accounting experience
                      • Conversant with QuickBooks
                      • Adept with technology
                      • Employer/employment longevity
                      • Must be able to work onsite, Philadelphia (Center City)

Keywords: Corps Team / Mom Corps, Philadelphia , Senior Accountant, Accounting, Auditing , Mantua, Pennsylvania

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